Job Description

Business Operations Specialist

Term: 12 months.

Location: This posting is for an existing vacancy and can be based in either Wellington-Altus’s Winnipeg, Saskatoon, or Toronto office.

Our organization

Founded in 2017, Wellington-Altus Financial (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated* investment dealer in Canada and one of Canada’s Best Managed Companies. With nearly $40 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.

*Investment Executive 2025 Brokerage Report Card.

The opportunity:

The Business Operations Specialist role within Operations will support strategic projects focused on enhancing operational efficiency and client service quality. Working closely with VP, Operational Performance, this role will help to drive forward corporate initiatives, identify opportunities to streamline processes and work collaboratively across the Operations department as well as with other departments within W-A to resolve operational challenges with the end goal to deliver a superior service offering to our advisory teams and clients. This role will be required to gather, review and analyze data and processes, record and monitor progress. The incumbent will possess an analytical mindset with exceptional written communication skills.

Key responsibilities include:

• Documentation & Process Management
  • Maintain and support custodian relationships across all W-A business entities, including WAPW, WAPC, and WA-USA.
  • Collaborate cross-functionally with IT, Project Management, Regional Management, Training & Development, and Compliance to ensure smooth execution of advisor-facing initiatives.
  • Promote a culture of collaboration and continuous improvement to enhance advisor systems, tools, and operational support.
• Project Support & Operational Expertise
  • Serve as an Operational Subject Matter Expert (SME) in the development of business requirements for strategic initiatives.
  • Document meeting minutes, track follow-up actions, and ensure timely execution of deliverables.
  • Contribute to cross-functional projects of varying complexity, offering operational insights to drive technology enhancements, process efficiencies, and profitability improvements.
  • Support corporate initiatives impacting Operations, ensuring seamless integration of new technologies and products into scalable workflows.
  • Review and approve operational processes and documentation as an SME.
  • Provide ongoing support for business-as-usual (BAU) projects, including annual reviews and execution planning.
• Data Analysis & Process Optimization
  • Collect, analyze, and interpret operational data to assess process performance and identify areas for improvement.
  • Present key findings through clear summaries to support decision-making.
  • Identify and recommend opportunities to streamline workflows, improve productivity, and reduce operational costs.
  • Lead the development and publication of comprehensive Policy and Procedure documentation.

The ideal candidate will possess:

• Post Secondary education; preference given to Business/Finance
• Project Management Courses an asset.
• 8+ years’ financial services industry experience working in a high growth environment.
• Experience in the wealth management industry; CIRO or ICPM preferred
• Experience working within Operations.
• Proficiency with the MSOffice suite, including Word, Excel, PowerPoint, Teams, and Outlook.
• Experience with Advisor and Custodial Systems, including, Croesus, Account Opening, Client Portal, Kyndryl.
• Experience with incident management tools such as JIRA, Monday.com, Salesforce etc.
• Demonstrate a high level of accountability, reliability, adaptability, and innovation in accomplishing day-to-day work and long-term goals.
• Knowledge of financial products, financial terms, and business processes of an introducing broker.
• Demonstrate analytical, organizational, and problem-solving skills.
• Strong organizational skills - ability to manage multiple and competing priorities, many with strict time constraints.
• Demonstrated ability to independently prioritize and accomplish tasks with minimal supervision.
• Proven ability to navigate rapid changes in priorities and timelines with the ability to re-strategize and reallocate resourcing as required.
• An ability to maintain the highest levels of confidentiality.
• Adaptability & Flexibility.
• Advisor Focus.
• Teamwork & Collaboration.
• Drive for Results.

Compensation & Benefits:

Range $71,000.00 - $98,000.00 annually

This range represents Wellington-Altus's expected range of compensation for this position. Actual compensation will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. Compensation for part-time roles will be pro-rated based on number of hours regularly worked.

Wellington-Altus's total compensation package for employees may also include discretionary bonuses as well as other perks and rewards. Wellington-Altus also offers health insurance, accident and life insurance, and other unique benefits per location.

Conditions of employment:

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.
• Must be able to travel within Canada 0-5% of the time.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.

To apply:

Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com