Job Description

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range:

$51,500 - $53,000 annually

The Buseck Center for Meteorite Studies (BCMS), a ~ 5 member research unit in the School of Earth and Space Exploration (SESE) in The College of Arts and Sciences at Arizona State University, is seeking a Business Operations Specialist (BOS). The BOS provides administrative support to advance the BCMS core mission of world-class research in meteorites to understand solar system and habitable world processes. The BOS assists with planning, organizing and coordinating BCMS business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include basic budgeting, accounting, payroll, record keeping, event coordination, office management and other functions designated by the Director.

Essential Duties:

• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs BCMS Director and SESE Business Office of irregularities and proceeds with corrective action.
• Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
• Organizes and/or prepares Center administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken.
• Performs payroll and P Card reconciliations and responds to audit requests and gathers documentation for payroll, pcards, and financial records.
• Prepares budget proposals and recommendations; controls expenditures in accordance with budget allocations;
• Facilitates events, workshops, meetings or conferences; coordinates logistics, scheduling and participant communications;
• Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
• Assists with coordination and processing of student researcher hiring and visiting investigators.
• Prioritizes and arranges meetings, conferences and appointments for BCMS Director; makes necessary travel reservations and itineraries.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating BCMS objectives.

Desired Qualifications:

• Experience in business operations and financial services within a higher education environment.
• Experience exercising judgment, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• Experience in effective verbal and written communication skills. Ability to coordinate activities and establish priorities.
• Experience in being organized and detail-oriented, including the ability to prioritize and manage multiple tasks.
• Demonstrated knowledge of accounting, human resources, forecasting and budgeting practices and principles.
• Demonstrated knowledge of procedures, methods and forms associated with automated accounting systems.
• Experience in preparing detailed financial information for a variety of constituencies and using financial reporting systems.
• Demonstrated knowledge of financial controls, purchasing best practices, and other ASU policies and procedures.
• Demonstrated knowledge of PC based software for spreadsheet (Excel), word processing (Word), and Outlook
• Experience in use of automated/computer and university systems: Workday, Concur, and AdobeSign

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular use of standard office equipment including but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, copier, and telephone.

Department Statement:

At the School of Earth and Space Exploration, our faculty, researchers, and students seek to expand the frontiers of knowledge through the exploration of Earth, space, matter, time, and life. More and more, successful exploration depends on engineering theory and practice to create technologies for scientific advances. Our programs explicitly emphasize the importance of technology in modern scientific research. We look beyond traditional academic boundaries to identify big problems and invent the means to solve them. Our work requires team support, and we strive to maintain a positive, collaborative, and interdisciplinary culture. We are committed to supporting all members of our community

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.