Job Description

The Role

Techary is a global IT services company operating across four service pillars: Managed IT, Projects, Procurement, and Resources. We have offices in London, Kent, New Jersey, and Amsterdam, and have recently established a presence in Singapore as part of our regional growth strategy for APAC.

The Singapore team is at an early and exciting stage. We're building out a strong local core team to support both regional client delivery and the wider global business, and this role is a foundational hire in that build-out.

Because the team is still growing, the scope of this role will be deliberately broad. The successful candidate will cover a wide range of duties across office management, operations, HR support, and warehousing coordination until the team is large enough to warrant more specialised roles. As the team scales, there will be a clear path to grow with it and take on more focused ownership in the areas that suit you best.

This is a genuine opportunity for someone who wants real breadth, real ownership, and to help shape how a global business operates on the ground in Singapore.

Location

Singapore (5 days in Office, Mon–Fri 9–5)

Duties & Responsibilities

Office Management

• Day-to-day running of the Singapore workspace
• Managing office supplies, pantry, consumables, and stationery
• Opening and distributing post and incoming mail
• Liaising with building management, landlord, and facilities providers
• Managing vendor relationships (cleaning, utilities, IT peripherals, courier)
• Ensuring the workspace is presentable and set up for visitors, clients, and staff at all times
• Managing access, keys, and swipe cards

Goods In and Goods Out

• Receiving inbound deliveries including IT hardware, client stock, and supplier consignments
• Checking deliveries against paperwork, recording serial numbers and asset details where required, and flagging discrepancies
• Preparing outbound shipments including packing, labelling, and courier booking
• Managing courier and freight relationships locally
• Basic stock control and tidy management of any hardware or client stock held on site
• Working with the Procurement and Warehousing teams globally to ensure Singapore is aligned with Techary's wider inbound and outbound processes

Visitor Management

• First point of contact for all visitors, including clients, candidates, vendors, and contractors
• Managing visitor sign-in, host notifications, hospitality, and refreshments
• Preparing meeting rooms for client and internal meetings
• Coordinating logistics for larger visits such as client events, workshops, and executive visits

Permit to Work (PTW)

• Managing PTW processes for contractors and vendors working on site
• Coordinating with building management for any works requiring building-level PTW
• Ensuring works are risk-assessed, documented, and signed off in line with Techary's compliance requirements
• Maintaining PTW records and audit trail

Interviewing and Recruitment Support

• Supporting the interview process for Singapore-based hires
• Coordinating interview schedules across candidates, hiring managers, and panels, frequently across time zones
• Managing candidate hospitality, including greeting, meeting rooms, and refreshments
• Running first-round screening interviews where appropriate
• Working closely with the Group Recruitment and HR functions to support the local pipeline

Meeting Coordination

• Coordinating internal and external meetings for the Singapore team
• Managing meeting room bookings and logistics
• Preparing agendas, materials, and follow-ups where required
• Coordinating regional and global meetings across Singapore, London, Kent, New Jersey, and Amsterdam, including travel and logistics
• Supporting client meetings, workshops, and QBRs held on site

Essential Skills

• Singapore Citizen strongly preferred, required for certain regulatory workstreams including NEA clearance
• 2 to 4 years of office coordination, administrative, or business operations experience, ideally in a scaling business
• Comfortable with a broad and varied remit, and willing to roll up sleeves across office, ops, and warehousing tasks in a growing environment
• Strong organisation, attention to detail, and the ability to run multiple workstreams in parallel
• Comfortable working autonomously as the team continues to grow
• Confident interpersonal skills, as you'll be the face of Techary in Singapore
• Solid written English, comfortable with Microsoft 365 (Outlook, Teams, SharePoint), video conferencing, and general office tools
• Familiarity with PTW processes and workplace H&S standards
• Exposure to goods in/goods out, warehousing, or logistics environments is a plus
• Exposure to HR administration, recruitment coordination, or ISO-accredited environments is a plus

Benefits

At Techary, we embrace a family culture and believe in working as a team to overcome any challenge we face.

Employee benefits include:

• Birthday as an additional days leave
• 22 paid Vacation days
• Healthcare insurance
• Learning & Development courses paid (Microsoft, Cisco etc)