Job Description

Business Operations Coordinator (Invoices/Finance) AO7177268

Top skills: Financial Acumen, Attention to details & Problem Solving

Schedule: Fully onsite

KEY RESPONSIBILITIES/REQUIREMENTS:

Responsibilities and Duties:
• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Work with Marketing leads to submit program approval requests through the company’s portal and track status
• Proofread contracts and documents for accuracy
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Prepare PowerPoint slides, word documents and enter data on Excel templates, as needed
• Complete ad hoc requests as needed

Background/Experience Required:
• Bachelor’s degree required
• Minimum of one to two years of experience working in an administrative support role performing similar tasks
• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast-paced environment
• Ability to work cross functionally with both internal departments and external vendors
• Proficiency in MS Office is required

Why work at BTI?

We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.