Job Description

Business Operations Coordinator

We are now accepting applications for a qualified Business Operations Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)

Full-Time

Department

College of Nursing

Hours

37.5

Primary Duties and

Responsibilities: The Business Operations Coordinator provides budget, operational, and communications support to the Gordon E. Inman College of Nursing (ICON), working closely with the Assistant Dean of Finance and Administration. Primary responsibilities include processing purchases and reimbursements, reconciling accounts, monitoring scholarship and student staff budgets, and assisting with annual budget planning. The role also serves as the college's front-facing presence for external visitors, prepares meeting spaces, and coordinates facilities, classroom, and building access needs. Additionally, the position supports ICON's marketing efforts by maintaining the college website and digital signage and serving as liaison to University Marketing and Communications.Primary position responsibilities:Complete all approved purchase transactions for UG, MEPN, DNP, and college-level needs, excluding CNI and events. Complete all approved employee reimbursement transactions, ensuring accuracy and compliance with university policy.Track budget balances and reconcile all accounts monthly, reporting results to the Assistant Dean of Finance and Administration. Prepare monthly P-card reports.Monitor scholarship fund balances monthly and develop a plan for available funding in collaboration with the Assistant Dean of Finance and Administration. Assist with preparation of the annual budget proposal.Serve as the college's front-facing presence for external visitors. Welcome guests, provide directions, and notify hosts of their arrival. Prepare meeting rooms for external visitors, including room setup, technology checks, and ensuring materials and refreshments are available as needed.Serve as the primary point of contact for faculty and staff regarding facilities and maintenance concerns. Conduct routine inspections of classrooms, offices, and common areas to identify maintenance, safety, or facility concerns, and submit and monitor service requests with Facilities Management Services (FMS) and the Provost's Office as needed. Perform semesterly classroom audits to verify inventory of desks, chairs, and furnishings; test classroom technology and report equipment issues, shortages, or replacement needs to the appropriate university offices. Maintain and update the building key inventory and key log, ensuring records reflect office relocations, new hires, and departing faculty and staff; coordinate key issuance, collection, and access updates.Serve as the primary liaison between University Marketing and Communications (UMAC) and ICON for marketing and communication projects, and attend monthly marketing meetings. Coordinate with ICON faculty, staff, and the Assistant Director of Admissions to promote social media content, announcements, events, and other initiatives. Maintain and update the ICON website to ensure content is accurate, current, and aligned with college priorities. Update and manage content on the Yodeck digital signage screen in the FCOM Nursing wing.The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

Form diverse leaders of character;

Equip people to solve the world’s complex problems through teaching, research and service;

And be radical champions for helping people and communities flourish.

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Prior experience with Salesforce would be considered a plus.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required EducationBachelor's degree is required.

Required Experience4-6 years experience in a similar role is required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.