Job Description

• Manage bid solicitation process: distribute bid packages to subcontractors, track receipt confirmation, follow up with non-responders, and maintain bid log • Prepare and maintain bid leveling comparison worksheets for principal review • Track purchase orders for active projects; log invoices, verify against POs, flag discrepancies, and prepare payment runs for approval • Handle routine vendor and subcontractor communication (status follow-ups, document requests, scheduling) • Organize and maintain project document libraries (plans, permits, contracts, RFIs, submittals, correspondence) • Support general project admin as directed by the principal • Passos Construction Partners (PCP) — Commercial GC/CM • Build and continuously update master commercial prospect and referral database across target segments (architects, civil/structural engineers, commercial developers, real estate investors, commercial real estate brokers, property managers, medical, professional, franchise, retail, and nonprofit owners) • Enter, update, and maintain all contacts in the system; ensure data is current and properly tagged • Execute LinkedIn outreach sequences using principal-approved templates; draft personalized connection messages and follow-ups • Support email outreach campaigns: personalize and send messages, track opens/responses, log results • Maintain Business Development (BD) activity tracker: update status, log activities, flag contacts needing principal attention • Monitor commercial permit filings and development activity in the South Metro Atlanta target market; summarize weekly findings • Prepare capability statements, introduction packages, and other BD documents for formatting and distribution • Right Steps Advisory (RSA) — Business Consulting • Register and maintain professional profiles on all target expert networks • Submit applications to consulting marketplaces • Maintain RSA BD channel tracker; update status of all active and dormant channels • Conduct targeted research and build contact lists for PE firms with packaging and CPG supplier portfolios, M&A advisors, investment bankers, mid-market accounting firm operations contacts, and podcast/speaking targets • Manage LinkedIn publishing calendar; format and schedule approved posts weekly • Format and distribute email newsletter issues once drafted by principal • Research and compile podcast pitch lists with contact information and submission requirements • Cross-Entity Administrative Support • Manage principal's calendar: schedule meetings, send invites, prepare agendas, and send reminders • Draft emails and correspondence for principal review and approval • Organize and maintain shared file systems • Conduct general research tasks as assigned • Prepare weekly status summary reports across all three businesses