Job Description
SOKOL GxP Services is seeking a Business Operations Associate to support biologics development operations within a GMP-regulated environment. This role focuses on procurement coordination, purchase order management, invoicing support, and cross-functional collaboration to ensure timely and compliant execution of operational activities.
Key Responsibilities
- Coordinate procurement activities including capital equipment and laboratory supply purchases
- Create and track purchase requisitions and purchase orders in alignment with internal processes
- Support supplier sourcing, quotations, and vendor coordination
- Monitor order status, delivery timelines, and installation milestones
- Ensure procurement documentation is complete, accurate, and audit-ready
- Support invoice tracking, reconciliation, and resolution of discrepancies within P2P systems
- Maintain procurement records including orders, confirmations, and receipts
- Coordinate across internal stakeholders (Lab Ops, Facilities, Procurement, Finance) and external vendors
- Escalate issues related to fulfillment, invoicing, or non-standard requests
- Support adherence to SOPs, compliance requirements, and internal controls
Requirements
- Bachelor’s degree in Business Administration, Life Sciences, or related field
- 4–7 years of experience supporting procurement, operations, or supply chain functions
- Experience working in regulated environments (GMP preferred)
- Working knowledge of ERP systems ( SAP, Ariba preferred)
- Experience with procurement-to-pay (P2P) processes and invoice reconciliation
- Strong organizational skills with attention to detail and ability to manage multiple priorities
- Strong communication skills with ability to work across technical and non-technical teams
- Experience with contract tracking tools (e.g., Icertis)
- Familiarity with SharePoint or document management systems
- Exposure to laboratory or capital equipment procurement
Benefits
Competitive hourly rate: $48.40 – $57.10/hr (W-2 only, no C2C)
Hybrid position - 50 % on site
Working Hours: Monday - Friday, regular business hours
12-month contract with possible extension
Health insurance, holiday pay, 401(k) program, and other benefits
Employee referral bonus program
