Job Description

Lectra Italia SpA

Executive Assistant

INTRODUCTION

We invite you to embark on a journey. A technological journey towards the evolution of our society and our industries, powered by Industry 4.0 and supported by Lectra. Software, equipment, data and services… At Lectra, as a major player in the fashion, automotive and furniture markets, we contribute to the Industry 4.0 revolution with boldness and passion by providing best-in-class technologies. But it doesn’t stop there. By enabling industrial intelligence solutions, we facilitate the digital transformation of our customers. And we’re always on the lookout for new tech-enthusiasts to join the team! With more than 50 years of experience and a presence in over 100 countries around the world, we are 3,000 employees united by passion and driven by innovation. A unique journey awaits you at Lectra, are you ready to craft the future of technology together?

For more information, please visit www.lectra.com

Position Summary

The Business Operations Assistant is a key business partner to the EMEA President Sales, providing analytical, reporting, and operational support to drive informed decision-making and business performance.

This role is primarily focused on collecting, consolidating, analyzing, and presenting business data coming from Sales Leaders and functional stakeholders across the region. The successful candidate will transform complex information into clear executive insights and high-quality presentations for leadership reviews, strategic discussions, and decision-making forums.

Approximately 80% of the role is dedicated to business analysis, reporting, and executive presentations, while 20% focuses on executive support and administrative coordination.

This position requires strong analytical skills, intellectual curiosity, attention to detail, and the ability to interact confidently with senior leaders in an international environment.

KEY RESPONSIBILITIES

Business Analysis & Executive Reporting (80%)

• Collect, consolidate, validate, and maintain business data from Sales Directors and functional leaders across the EMEA region.
• Analyze sales performance, pipeline evolution, forecast accuracy, operational KPIs, and business trends.
• Identify data inconsistencies, risks, opportunities, and key performance drivers.
• Prepare high-quality executive presentations for business reviews, leadership meetings, strategic workshops, and board-level discussions.
• Act as a central point of contact for gathering information and ensuring alignment across teams.
• Support strategic initiatives and cross-functional projects led by the President Sales.

Executive Support & Coordination (20%)

• Manage the President Sales' calendar, meeting priorities, and scheduling activities.
• Coordinate domestic and international travel arrangements.
• Prepare and manage expense reports.
• Organize leadership meetings, agendas, and follow-up actions.
• Support internal events, customer meetings, and management off-sites.

Success Factors

The ideal candidate is not a traditional Executive Assistant.

They are a business-oriented professional who enjoys working with data, understands how to extract insights from multiple information sources, and can present those insights effectively to senior leadership.

They are naturally curious, proactive in challenging assumptions, comfortable interacting with managers and directors, and capable of transforming complex information into clear recommendations that support executive decision-making.

PROFILE

• Fluent in Italian and English; additional languages such as German or French are considered a plus.
• Excellent knowledge of Microsoft Office applications, particularly Excel and PowerPoint; familiarity with CRM tools is appreciated.
• High level of confidentiality, precision and reliability.
• Strong planning, prioritization and activity monitoring skills.
• Problem-solving mindset and proactive approach.
• Flexibility and adaptability in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Academic background in Economics, Accounting or a related field.
• Proactive, technology-oriented and comfortable working with digital tools.

LOCATION

• The position is based in Milan, Italy.
• The role is office-based.

COMPENSATION

The compensation for this position ranges between EUR 35.000 and EUR 45.000 gross per annum. The job level and contractual terms will be determined during the selection process based on the candidate’s experience and competencies, applying objective and gender-neutral criteria, and in accordance with the National Collective Labour Agreement (CCNL) for the Tertiary, Distribution and Services sector. The overall compensation package, including any additional benefits, will be defined based on a structured assessment of the candidate’s profile against the requirements of the role, in line with the company’s compensation framework and policies.