Job Description

Request to Recruit

Position Title Business Officer I and Executive Assistant Location Boone, NC Faculty Rank Provide Rank Position Number 081011 Department Appalachian Institute for Health and Wellness - 273600

Position Summary Information

Primary Purpose

The Business Officer and Executive Assistant provides integrated financial, business, and executive administrative support for the Appalachian Institute for Health and Wellness (AppWell). Reporting to the Executive Director, who also serves as Assistant Dean of the Beaver College of Health Sciences, the position coordinates institute-wide administrative operations across programs, funding sources, and locations. The position exercises independent judgment to support sound financial management, effective communication, and timely completion of institutional priorities.

Minimum Qualifications

A bachelor’s degree in business administration, public administration, accounting, management, or a related field; or an equivalent combination of education, training, and relevant experience that demonstrates the ability to perform the position’s responsibilities.

Relevant experience in business operations, financial administration, executive administrative support, or a combination of these areas.

Required knowledge, skills, and abilities include:

• Ability to monitor budgets, review financial transactions, reconcile records, and prepare accurate reports and spending summaries.
• Ability to interpret and apply administrative policies, financial procedures, and documentation requirements.
• Strong organizational skills and the ability to manage competing priorities, deadlines, and detailed work with limited supervision.
• Effective written and verbal communication skills, including the ability to prepare professional correspondence and communicate with varied audiences.
• Ability to exercise sound judgment, handle confidential information, and recognize matters requiring additional review or approval.
• Proficiency with spreadsheets, word processing, calendars, and other office applications, and the ability to learn financial and administrative systems.
• Ability to coordinate work across multiple programs and offices and maintain effective relationships with employees, administrators, vendors, and community partners.

License/Certification Required Preferred Qualifications

see minimum qualifications

Essential Duties and Responsibilities

• Coordinate annual budget planning with the Executive Director and program directors; monitor expenditures, prepare spending projections, and identify financial issues requiring review.
• Maintain financial tracking records, reconcile assigned nonclinical funds, investigate discrepancies, and coordinate corrections with the appropriate college or university office.
• Prepare financial summaries, operational reports, and analyses to support planning, resource allocation, and management decisions.
• Maintain an inventory of assigned funds, funding purposes, restrictions, and administrative requirements.
• Coordinate purchasing, P-card documentation, vendor setup, contract routing, invoices, and payment follow-through in accordance with university requirements.
• Support payroll processes by coordinating documentation, funding information, approvals, and processing deadlines with program directors, college staff, Human Resources, and Payroll.
• Guide employees in preparing purchasing and travel requests, review documentation within assigned responsibilities, and coordinate follow-through with designated reviewers and submitting staff.
• Manage the Executive Director’s calendar, prioritize scheduling requests, and coordinate meetings involving multiple university and external participants.
• Research and assemble background information, agendas, briefing materials, and meeting packets; document decisions and track follow-up actions.
• Arrange the Executive Director’s travel and prepare associated authorizations, itineraries, supporting documents, and reimbursement materials.
• Draft and edit correspondence, memoranda, reports, presentations, and other materials on behalf of the Executive Director.
• Serve as an administrative liaison for the Executive Director, communicating requests, decisions, and information to program leaders, university offices, and external partners.
• Coordinate administrative logistics for the Growing Well Conference, Aging Well Conference, and other institute activities, including budgets, catering, food purchase approvals, parking arrangements, vendor and donor communication, calendars, and participant responses.
• Develop and maintain administrative procedures, shared records, deadline tracking, and reference materials that support consistent practices across programs and locations.
• Provide staff guidance on applicable university policies and business procedures and recommend improvements to administrative workflows.
• Support personnel documentation and onboarding processes for employees, student workers, and graduate assistants in coordination with supervisors and responsible university offices.
• Handle confidential financial, personnel, donor, and organizational information with discretion and maintain records according to university requirements.

Type of Position Full Time Position Staff/Non-Faculty Staff/Non-Faculty VISA Sponsorship? VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. Appointment Type 1.0 Work Schedule/Hours Mon-Fri, 8:00-5:00 pm Number of Hours Per Week 40 Number of Months Per Year 12 Mandatory Staff No Suggested Salary Range $56,431–$62,000 Physical Demands of Position

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Posting Details Information

Posting Date 11/09/2026 Closing Date 12/06/2026 Open Until Filled No Evaluation of Applications Begins 11/23/2026 Proposed Date of Hire 01/18/2027 Special Instructions to Applicants

Applicants should submit a cover letter, resume and a list of 3 professional references with contact information included

Search Chair Name Heidi Tait Search Chair Email taithr@appstate.edu Quick Link https://appstate.peopleadmin.com/postings/56938 Posting Number 201501884P