Key Roles
Business Development Administrationï· Coordinate the operational and administrative activities of the Business Development function.
ï· Maintain organised, accurate, and accessible records for all Business Development opportunities.
ï· Ensure documentation is complete, current, and stored according to company SOPs.
ï· Coordinate internal approvals and document workflows.
Document Control and Governance
ï· Maintain document control for Business Development activities, including NDAs, MOUs, Heads of
Agreement, Letters of Intent, Lease Agreements, due diligence documents, client correspondence, and
internal approvals.
ï· Ensure proper version control and document integrity throughout the opportunity lifecycle.
ï· Verify that mandatory documentation and approvals are completed before an opportunity progresses to
the next stage.
CRM and Workflow Management
ï· Become an active power user of the Business Development CRM platform, particularly monday.com.
ï· Maintain accurate and complete opportunity information in the CRM.
ï· Monitor workflow progression and ensure that opportunity activities remain current.
ï· Prepare reports, dashboards, pipeline updates, and information required for management decision-
making.
ï· Support continuous improvement in CRM utilisation across the Business Development team.
Process Compliance
ï· Monitor compliance with the company’s Core Business Process and relevant SOPs.
ï· Ensure required approvals, documentation, and workflow stages are completed before opportunities
progress.
ï· Escalate missing documentation, non-compliance, or process deviations when necessary.
ï· Support the ongoing refinement and improvement of Business Development processes.
Coordination and Team Support
ï· Coordinate meetings, follow-up actions, and operational activities for the Head of Business
Development.
ï· Support communication and coordination between Business Development, Engineering, Legal and
Compliance, Operations, and other internal stakeholders.
ï· Assist in preparing information required for management reporting and project handovers.
ï· Support both the Ecosystem Development and Partner and Channel Management teams.
Key Attributes for Success
ï·Strong organisational and planning skills.
ï· Excellent attention to detail.
ï· Strong accountability and process discipline.
ï· Ability to manage multiple priorities while maintaining accuracy.
ï· A proactive and solution-oriented mindset.
ï· Strong collaboration and interpersonal skills.
ï· Ability to understand processes and systems beyond individual administrative tasks.
ï· Commitment to continuous improvement and operational excellence.ï· Professional behaviour and a positive attitude.
ï· Ability to maintain confidentiality when handling commercial documents and business information.
Requirements
Requirements
ï· Citizenship: Indonesian citizen.
ï· Education: Minimum Diploma or Bachelor’s degree in Business Administration, Management,
Marketing, Project Management, or a related field.
ï· Experience: Minimum 2-3 years of experience in business administration, project coordination,
document control, sales operations, or a related role with strong organisational capabilities.
ï· Technical Skills: Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
ï· CRM Skills: Experience using CRM or workflow-management platforms. Experience with
monday.com is preferred.
ï· Administrative Abilities: Strong organisational, planning, document-management, and time-
management skills.
ï· Communication: Professional written and verbal communication skills in both Indonesian and English.
ï· Attention to Detail: High accuracy in maintaining documents, data, approvals, and commercial
records.
ï· Process Discipline: Ability to follow established business processes, governance requirements, and
company SOPs.
ï· Adaptability: Ability to manage multiple priorities and work in a fast-paced and dynamic environment.
ï· Teamwork: Ability to collaborate effectively with Business Development, Engineering, Legal and
Compliance, Operations, and other internal stakeholders.
