Job Description

Business Development and Marketing PA/Coordinator
London

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Our people are our success, and we work as one team.

We’re looking for a highly organised and proactive Personal Assistant / Coordinator to support the Business Development & Marketing (BD&M) leadership team at a global level.

This is a pivotal role at the heart of the function - ensuring leadership activity is coordinated, priorities are clear, and operations run smoothly across the UK, EMEA, and APAC.

What you’ll do

You’ll act as a central point of contact for BD&M, supporting senior stakeholders and enabling the team to operate efficiently and effectively.

Executive & leadership support
• Manage complex diaries and coordinate meetings across multiple time zones
• Prepare agendas, materials, and track follow-up actions
• Support senior leadership with day-to-day coordination

Planning & coordination
• Coordinate key meetings, planning cycles, and communication flow
• Track priorities and ensure actions are followed through
• Support reporting processes by gathering and collating inputs

Operational support
• Manage expenses, travel, and logistics
• Support budget tracking and finance processes (including Emburse)
• Provide guidance on operational processes and administration

Team & function support
• Act as a central contact point for BD&M queries
• Support onboarding and induction tracking for new joiners
• Maintain intranet updates and track team changes
• Help ensure information is accessible and well managed

What we’re looking for

We’re looking for someone who thrives in a fast-paced, global environment and enjoys bringing structure, organisation, and clarity to complex activity.

You will bring:
• Experience supporting multiple senior stakeholders simultaneously
• Strong diary, meeting, and coordination experience across time zones
• Experience in operational administration, including expenses, travel, and reporting support
• Confidence working with senior individuals and managing competing priorities
• Exceptional organisation and attention to detail
• Strong stakeholder management and communication skills
• A proactive, solutions-focused approach
• The ability to prioritise and follow through on tasks effectively

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.