Job Description

About This Position

Austin Small and Minority Business Resources assists small, minority-owned, women-owned, and disadvantaged businesses compete for City of Austin contracts. We administer the City’s Minority-Owned, Women-Owned, Small Business Enterprise, Disadvantaged Business Enterprise and Airport Concessions Disadvantaged Business Enterprise procurement programs and work to expand access, equity, and economic opportunity for local businesses.

Purpose:

Under general supervision, performs tasks required to ensure that all parties involved in the City of Austin's purchasing/contracting activities comply with the Minority and Women Owned Business Enterprise Procurement Program Ordinance.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Works with City staff, prime contractor/vendors, businesses, and other entities to increase minority and women ownership and participation in City procurements or contractual obligations.

• Assists with responses to requests for information on the City Procurement Programs, and associated compliance documents, City business opportunities, and/or assistance available for small business.

• Provides information on minority and women owned business and make available to prime contractor/vendors or City staff.

• Reviews and maintains reports for completeness and accuracy.

• Provides data entry of subcontractor payments.

• Audits payments to subcontractors and ensures accuracy.

• Reviews and monitors databases and ensures accuracy.

Responsibilities - Supervisor and/or Leadership Exercised:

• None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of purchasing policies and contract programs.

• Knowledge of Federal, State and Local laws.

• Knowledge of city practice, policy and procedures.

• Skill in effective oral and written communications.

• Skill in using computers and related software applications.

• Skill in handling multiple tasks and prioritizing.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Skill in researching.

• Ability to resolve contractual or purchasing issues.

• Ability to exercise good judgment, tact and diplomacy in all public dealings.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with other City employees and the public

Minimum Qualifications:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Economics, Accounting, or Finance. One (1) additional year of relevant work experience may substitute for one year of required education up to four (4) years.

Preferred Qualifications:

• Advanced experience in Microsoft Office, including Outlook, Excel, MS Teams, Task Management with tracking experience, MS Planner, and PowerPoint skills.

• Knowledge and experience with the City’s MBE/WBE Program, DBE Program, HUB Program, or similar minority-and-women-owned business programs.

• Experience with the City contract, finance, and budget systems, including eCAPRIS, eCOMBS, and Austin Finance Online.

• The ability to establish and maintain good working relationships with a diverse group of internal and external stakeholders.

• The ability to multi-task and work with frequently changing priorities.

• Experience with advanced report development and report automation utilizing various platforms, including PowerBI, MicroStrategy, and other software.

• Experience monitoring and managing data for executive/management review and for division level performance reporting.

• The ability to travel to multiple work locations.

Notes to Candidate:

Austin Small and Minority Business Resources assists small, minority-owned, women-owned, and disadvantaged businesses compete for City of Austin contracts. We administer the City’s Minority-Owned, Women-Owned, Small Business Enterprise, Disadvantaged Business Enterprise and Airport Concessions Disadvantaged Business Enterprise procurement programs and work to expand access, equity, and economic opportunity for local businesses.

This position is responsible for performing various pre-award and post-award compliance related activities, including:

• Research and compilation of contract data for reports and auditing.

• Creating emails, reports, and other documents related to solicitations and contracts.

• Responding to emails and other inquiries associated with contract compliance activities.

• Reviewing goal determinations and No-Goals Utilization Plans.

• Tracking and reporting on monthly Compliance Division performance measures

• Developing and managing Compliance Division reports for Performance Measures, New Project & Reassignments, Weekly Compliance Reporting, Open Data Portal reporting, and monthly MBE/WBE Advisory Committee Contract Award reports.

Days/Hours

8:00 a.m. – 5:00 p.m., Monday – Friday.

Hours may vary depending on business need. Telework opportunities are available. Employees may be required to occasionally work early mornings, after hours, weekends, and special events due to business needs.

Salary Range

$54,340.00 - $64,660.00 annually.

Location:

505 Barton Springs Rd., Ste 510, Austin, TX 78754

Travel

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Benefits:

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

Assessment

This recruitment may require an assessment.

To view the City of Austin Recruitment Video, please click here!

When completing the City of Austin employment application:

The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates.
• A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

Important Notes to Applicants:

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.