Job Description

Job DetailsLevel: Entry

Job Location: Headquarters - Garden City, NY 11530

Salary Range: $65,000.00 - $70,000.00 Salary/yearProposal Specialist (on-site) – Aviation Security Company

Location: Corporate Headquarters- Garden City, NY

Company: Global Elite Group

Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence.

Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of professionals, industry leaders, and subject matter experts. We rely on optimized processes and tools to deliver quality services to clients in the aviation and commercial sectors.

We are seeking an experienced and motivated aviation industry professional to join our team as a Proposal Specialist. This role plays a key part in driving growth within the aviation and airport operations sector through the development of compelling proposals, bids, and client presentations. The ideal candidate will bring hands-on experience within aviation services or airport operations and demonstrated expertise in RFP coordination and proposal writing to support strategic business development, sales, and marketing initiatives that strengthen partnerships with airlines, airports, and government agencies.

Global Elite Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation & Benefits

• Annual Salary- $65,000-$70,000
• Medical, Dental, Vision insurance (plus Aflac options) available
• 401k with employer contributions
• Paid Time Off (PTO)
• Employee engagement, Incentive programs and opportunities for advancement

Position Overview

The Proposal Specialist will support all phases of the proposal and business development process, developing world-class RFP responses, coordinating submissions, managing CRM data, and supporting client presentations and marketing initiatives. The role requires strong organizational and writing skills, attention to detail, and the ability to collaborate across operational, compliance, and leadership teams in a fast-paced aviation environment.

Key Responsibilities

• Proposal Development: Lead the coordination, drafting, and formatting of high-quality proposals and RFP responses within aviation and airport operations.
• Lead & Pipeline Management: Track opportunities, manage proposal timelines, and organize documentation in collaboration with leadership.
• Research & Analysis: Monitor upcoming bids and solicitations through airport and government procurement portals.
• Presentation & Marketing Support: Prepare professional client presentations and marketing materials aligned with brand standards.
• CRM Oversight: Maintain accurate and up-to-date records of sales opportunities and client interactions.
• Event Coordination: Support business development and client engagement events as needed.
• Administrative Support: Provide administrative assistance for business development, contract management, and sales efforts.

QualificationsThe Successful Candidate Will Be

• A skilled communicator with exceptional writing and editing ability, capable of transforming technical information into persuasive proposals.
• Detail-oriented and deadline-driven, able to balance multiple RFPs and competing priorities with accuracy and organization.
• Resourceful and proactive, anticipating needs and identifying opportunities to improve proposal processes and client communications.
• A collaborative team player, comfortable working with operations, compliance, finance, and executive leadership.
• Professionally confident, with strong interpersonal skills and the ability to represent Global Elite Group to clients and partners.
• Passionate about the aviation industry, with curiosity and drive to understand the operational and regulatory environment of airport and airline clients.

Qualifications

• Bachelor’s degree in business, marketing, communications, or related field preferred.
• Minimum 3–5 years of progressive experience within the aviation sector or airport operations, including experience supporting or managing RFP/proposal submissions.
• Demonstrated experience developing or coordinating proposals, bids, or capability statements for aviation, airport authority, or government contracts.
• Excellent writing and editing skills, with the ability to translate operational and technical information into persuasive proposals.
• Knowledge of pricing models, sales strategies, and marketing principles desirable.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM systems and project management tools preferred.
• Highly organized, detail-oriented, and able to manage multiple deadlines in a dynamic environment.
• Ability to work collaboratively across departments and communicate effectively with leadership, operations, and external partners.
• Must be legally authorized to work in the United States.

Preferred Experience

• Familiarity with airport authority RFP processes (e.g., MWAA, PANYNJ, Massport, or other U.S. airport/government agencies).
• Prior experience supporting aviation operations, airline service contracts, or security-related proposals.
• Understanding of federal and local procurement standards relevant to aviation and transportation sectors.

Why Join Us?

At Global Elite Group, you’ll play a key role in advancing our mission to deliver world-class aviation security and operational excellence. We value innovation, professionalism, and collaboration, and we’re committed to investing in your growth. Join a team that protects the integrity of aviation operations while shaping the future of airport security and support services.