Job Description

Key Responsibilities:
• Provide coordination between business development staff and Marcomm staff as it relates to pursuits.
• Provide coordination between business development staff and Events staff to drive decision making and increase efficiency.
• Serve as business development department liaison between water and commercial business units.
• Serve as business development department liaison between corporate office and regional offices.
• Serve as liaison between business development staff and operations/collaborative business units.
• Participate in regional pursuit capture meetings, create and track action items, follow-up execution of action items by those inside and outside business development department to increase alignment.
• Participate in water / commercial collaboration meetings, create and track action items, follow-up on execution of action items inside and outside business development department to increase alignment.
• Provide administrative and coordination support to the Business Development team and senior leadership to facilitate daily activities and client relationship management.
• Maintain accurate, current data on opportunities, pursuits, and portfolios within internal systems; contribute to reporting and dashboard tracking.
• Assist with account and opportunity setup, along with portfolio management tasks, including managing internal reviews, approvals, and required documentation.
• Coordinate pursuit readiness by organizing schedules, resources, budgets, and deliverables while ensuring team alignment through consistent communication.
• Contribute to proposal and client deliverable development by managing content, timelines, and inputs across all involved teams.
• Review and edit technical and non-technical RFQ/RFP materials for accuracy, consistency, grammar, and professional formatting to ensure compliant submissions.
• Prepare and format business development materials, including reports, data summaries, schedules, charts, correspondence, and presentations.
• Organize meetings and events related to client pursuits, both virtual and in-person; assist and attend client meetings, industry events, and account planning efforts.
• Monitor pursuit budgets and support related reporting and expense tracking.
• Perform research on clients, markets, and upcoming opportunities to inform account planning and business development strategies.
Qualifications:
• Bachelor’s degree in Business, Marketing, Communications, Construction Management, or related field preferred.
• 2+ years of relevant experience, preferably in construction or the AEC industry.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills, including proofreading and editing.
• Proficiency in Microsoft Office Suite; experience with CRM systems preferred.
• Ability to thrive in a fast-paced, deadline-driven, team environment.
Equal Opportunity Employer/Veterans/Disability
Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).
Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.