Job Description

Business Coordinator I

Agency

Texas A&M University Health Science Center

Department

IBT Finance Centralized

Commensurate

Houston, Texas

Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents& livedexperiences. Embracing varying opinions and perspectives strengthens ourcorevalueswhich are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Healthencompasses five colleges andnumerouscenters and institutes working together to improve health through transformative education, innovativeresearchand team-based health care delivery.

Job Description Summary

The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What you need to know

Salary:Will becommensuratebased on the selected hire’s education and experience

Location/Schedule: Houston, TX/Full-Time

Apply! Submitting a cover letter, CV/Resume toassistus with the review process. You may upload these documentsonthe application under CV/Resume. 

Required Education and Experience

• Bachelor’s degree in relevant field or equivalent combination of education and experience

• Two years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Two years of related office experience within higher education finance business processes

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

Responsibilities

Financial Oversight and Reporting

• Reviews and approves vouchers and requisitions.

• Reviews and audits reconciliations of multiple unit accounts.

• Monitors and reports on unit budget activity.

• Prepares monthly and annual financial reports.

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.

• Coordinates routine fiscal activities.

• Proposes solutions to routine financial problems.

• Prepares deposits for payments submitted through Marketplace.

• Coordinates and oversees financial transactions, ensuring all financial data is accurate and up to date.

Accounts Payable and Invoice Processing

• Enters invoices into the system for payments to vendors.

• Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate accounts as needed.

• Reconciles vendor invoices with the appropriate purchase order requests, service agreements, or master orders.

• Ensures receiving of product is completed in electronic inventory systems.

• Processes reimbursements to clients and faculty/staff as appropriate.

• Reviews monthly/quarterly invoices from outside vendors for accuracy.

• Assists in processing credit card reports, including appropriate allocations and itemizations.

Staff Training and Supervision

• Trains staff on new and existing business procedures.

• Assists in the hiring and training of business staff and/or student workers.

• Participates in the cross-training of classified staff and training of student employees.

• Provides indirect supervision to staff regarding compliance with document processing policies and procedures.

• Trains student leaders and advisors on policies and procedures related to financial transactions.

Vendor and Payment Processing Support

• Coordinates vendor files, ensuring they are up to date by obtaining required forms.

• Ensures appropriate updates are made in accounts, following cash handling procedures.

• Supports vendor payment and setup processes, ensuring proper documentation is provided.

Customer Service and Inquiries

• Responds to complex inquiries from vendors and business units or departments.

• Explains, negotiates, and modifies financial charges to facility users.

• Assists hospital personnel with travel report guidance and answers payment-related questions.

• Serves as a primary reference for guidance on financial matters related to student organizations.

Miscellaneous Support and Special Projects

• Assists with year-end close out.

• Participates in special projects.

• Assists other business services staff as needed.

Department-Specific Financial and Business Operations Support

• Monitors salary costing, payroll distributions, and grant salary budgets; provides routine updates to PIs

• Assists with departmental budget monitoring, reconciliations, and fiscal year close activities

• Reviews and audits financial transactions across multiple funding sources for accuracy and compliance

• Processes invoices, purchase transactions, reimbursements, and resolves routine AP/procurement issues

• Prepares and monitors invoices and accounts receivable, including tuition and program reimbursements

• Reviews credit card activity and financial documentation for proper coding and policy compliance

• Supports inventory tracking, surplus activities, and vendor coordination

• Provides operational and financial support to departments and recommends process improvements

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-artrecreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonablecost-of-living and no long commutes.  

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurancewith Texas A&M contributing to employee health and basic life premiums 

• 12-15 daysof annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well,a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants:Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.