Business Coordinator - Hybrid

Cap Prgm/Real Est Svc

Sponsorship for Work authorization is not available for this position.

Duties & Responsibilities

• 1. Manage all aspects of PEI's commercial customers operations including: posting of utility rates, contract management, billing and receivables, working with Urbana-Champaign Facility and Services staff on the disconnection and establishing new meters, collection of delinquent accounts, bad debt write-off, and customer relationship management.
• 2. Prepare and post transactions and invoices into QuickBooks.
• 3. Weekly process all PEI paid invoices by assigning wire and ACH numbers that correspond with QuickBooks and file invoices in shared drive appropriate vendor file.
• 4. Work with the Controller and Assistant Controller to review PEI disbursement transactions; verify the transactions are accurate for approval and confirm appropriate accounting treatment.
• 5. Coordinate with the Universities' respective Utility Directors and financial managers to ensure the accuracy of utility invoices processed by PEI for the System's usage by using complex spreadsheets to verify quantity and pricing.
• 6. Interface with PEI customers, vendors, and university staff to respond to inquiries and resolve problems.
• 7. Assist PEI Controller in managing cash balances and monitoring payments from the University to ensure proper funding is available for PEI to pay utility invoices.
• 8. Communicate with external market advisors regarding their reviews of the University's utility purchases and pricing, to ensure that vendor costs being charged to the System are accurate.
• 9. Manage PEI's website content to maintain updated stakeholder information and PEI's QuickBooks accounting software which is utilized to maintain the official financial records for PEI.
• 10. Prepare and oversee monthly reconciliation of fuel procurement activity for all energy commodities.
• 11. Serve as organization's backup Unit Security Contact (USC), ensuring requests for system and software access are appropriate
• 12. Performs other assigned duties appropriate for Business/Administrative Coordinator classification.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred Qualifications

Preferred:

1. Prior accounting or business experience in an energy environment or with a utilities company is preferred.

2. Prior experience with QuickBooks is preferred.

Knowledge, Skills and Abilities

• 1. Experience with accounts payable, accounts receivable, general ledger, and financial compliance.
• 2. Knowledge of spreadsheet applications, databases and other analytical processing tools and software.
• 3. Strong verbal and written communications skills to effectively present information and respond to colleagues.
• 4. Strong interpersonal skills to establish and maintain effective working relationships.
• 5. Ability to multi-task and produce accurate, detail-oriented work to meet stringent deadlines.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The budgeted salary range for the position is $55,000 - $60,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Sponsorship for Work authorization is not available for this position.

System Office jobs such as this one are not eligible for the Referral Program.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 24th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jordan Anderson, jca4@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu

Requisition ID 1036970
Job Category Professional and Administrative
Apply at: https://jobs.illinois.edu