Job Description

Position Function:

Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting and purchasing duties.

Salary Grade: 12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Area of Specialization:

Purchasing

Essential Duties and Responsibilities:

1. Review and process purchase requests through Procard and Bully Buy
2. Review and audit Procard transactions for appropriate documentation, coding, and compliance.
3. Create and process purchase orders and assist with monitoring purchasing transactions through completion.
4. Manage the CVM-Purchase and CVM-Invoices mailboxes, responding to inquiries and coordinating purchasing and invoice-related requests.
5. Assist with CVM contracts and procurement activities, including bids, sole-source purchases, contract documentation, and related requirements.
6. Provide purchasing support and guidance to CVM faculty and staff regarding Bully Buy, Procard, purchasing procedures, and general procurement questions.
7. Prepare and process journal vouchers associated with CVM Storeroom operations.
8. Provide operational backup within Purchasing, including Storeroom management, receiving functions, and package delivery as needed.
9. Assist with accounts payable activities, including invoice review, payment processing, and resolution of outstanding CVM invoices.
10. Develop and maintain vendor and supplier relationships to support purchasing operations and help resolve procurement and payment issues.
11. Monitor purchasing activity and outstanding transactions, including purchase requests, purchase orders, invoices, and vendor follow-up to support timely completion.
12. Perform other duties as assigned.

Minimum Qualifications:

Education: High school diploma

Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.

Substitution allowed:

Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

• Knowledge and previous experience using spreadsheet software program.
• Ability to operate computer keyboard and 10-key electronic calculator.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Instructions for Applying:

Link to apply: http://explore.msujobs.msstate.edu/

Applicants must apply online at www.msujobs.msstate.edu. Please include a cover letter and resume along with names and addresses of at least three references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.