Job Description

Job DetailsJob Location: Market Square Horizon Education Centers - Cleveland, OH 44113Salary Range: $40,000.00 - $40,000.00 Salary/yearAre you an organized, caring professional who thrives in a fast-paced environment? Join our childcare center as a Business Coordinator and play a key role in supporting the director, classroom staff, children, and their families by providing help in daily operations with efficiency and care.
For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.
Business Coordinator
Location: The location varies based on center/site needs; locations are in Cuyahoga and Lorain counties
Salary Information: Full-time salaried position: $40,000 per year
Reports to: Finance Director
Job Description:
Collect tuition payments from parents by the 15th of every month
Review Procare attendance daily, email Admin daily that the previous day is complete
Review New Enrollment packets, get signatures and maintain active and inactive files
Review TAP/Kinderconnect daily, report to Admin every Monday for previous week
Assist parents with all TAPs, ensure families are meeting their hours
Enroll and register new families, enter all data into Procare System
Meet Enrollment requirements and paperwork for all Grants in the Center you work in
Monitor CRM and complete open tasks
Call families from CRM and schedule tours
Maintain children’s files, including all ODJFS requirements, ETA, Medical, etc.
Report Billing, field trips and withdrawal dates to admin
Answer phone, manage center calendar, order office/maintenance supplies, clerical office duties
Build positive relationships with children, families and other staff members through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit
Maintain professionalism and confidentiality with personnel and family information
May require frequent lifting and carrying of larger items, including but not limited to deliveries
All other duties as needed/assigned
Qualifications Qualifications:
High school diploma or equivalent is required along with 5 years’ experience in a childcare center or a business-related associate degree with some experience in a childcare center is required
Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit
Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner
Must possess excellent communication skills, both verbal and written
Must be able to multitask and have strong detail-oriented, time management, and organizational skills
Must be able to work independently, as well as collaboratively as an active part of a team
Must be proficient in Microsoft Office Suite, and other software programs; with an emphasis on Excel
Must have strong data entry skills and experience in the collection and analysis of data to make improvements is a plus
Knowledge of bookkeeping or accounting principles and accounting software is a plus
Must be able to adapt quickly to changing environments and assignments as required
Willingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trends
Must be able to lift and carry a minimum of 40 lbs. as required
Must be able to pass background checks and physical/ medical screening as required
Employee Benefits:
Medical coverage for employees who work 30+ hours a week. Dental, Vision, Life, and Accident Insurance for full or part-time positions
Pre-paid employment screenings/onboarding, including, but not limited to, transcripts, fingerprints, and physical/immunization for full or part-time positions
Paid Time Off (after 90-day probationary period) and Holiday Pay (starting day one for New Hires)
Paid professional development for full or part-time positions
Learn and Earn Tuition Programs
403(b) Retirement Savings Plan with match options after a year of employment for full-time 20+ hour positions
Discounted childcare for full or part-time positions (must apply or prove not eligible for publicly funded childcare)