Job Description

Position Title: Business Conduct Compliance Coordinator

Department: Business Conduct Compliance

Location: Montréal

Employment Type: Contract 14 months

Working Arrangement: Full-Time (Hybrid)

Reporting to the Director of Business Conduct Compliance in Montreal, the incumbent is responsible for providing technical and administrative support to the management and staff of the Business Conduct Compliance (BCC) team and the Case Assessment team. You will play a key role in coordinating departmental activities, managing documentation, and ensuring deadlines are met.

Key Responsibilities:

• Provide administrative support to the Director, managers and team members of BCC and Case Assessments, including tracking reports intended for members and preparing various documents.
• Review inspection reports to ensure quality, clarity, and compliance with established standards.
• Monitor deadlines and promptly flag any issues that may impact timely delivery.
• Update, adapt, and maintain French-language document templates in line with organizational needs.
• Manage departmental databases to ensure information is accurate, complete, and up to date.
• Collect and compile data relevant to BCC examinations using internal systems, member firm communications, and public sources.
• Assist in the preparation of examinations, targeted inspections, and operational reports for senior management.
• Prepare files and documentation for sharing with external stakeholders.
• Coordinate staff meeting schedules.
• Maintain current distribution lists for the department.
• Support the preparation of correspondence, presentations, and confidential documents as required.
• Perform other related administrative tasks to support the department’s efficient operation.

Education/Experience:

• High School or College degree or diploma.
• At least three (3) years related administrative experience.
• Experience providing support to multiple stakeholders at various management levels.
• Completion of the Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH) would be an asset.

Key Skills and Competencies:

• Bilingual proficiency in French and English
• Proven ability to handle confidential information with discretion and professionalism
• Strong time management skills and ability to prioritize effectively
• Experience working with various databases
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint, and SharePoint
• Familiarity with audit management software such as TeamMate and EWP
• Ability to manage multiple tasks and deadlines simultaneously
• Excellent organizational skills and a commitment to improving administrative efficiency
• Strong interpersonal skills and effective verbal and written communication abilities
• Excellent grammar, spelling, and proficiency in drafting and formatting professional documents
• High attention to detail, accuracy, and consistency
• Ability to work independently and collaboratively within a team environment
• General understanding of the roles and objectives of CIRO’s departments and divisions
• Professionalism and discretion in handling sensitive files
• Knowledge of the securities industry and its terminology (considered an asset)

What we offer:

• Competitive base salary in alignment with market
• Performance based bonus *
• Hybrid work environment
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one
• Defined Contribution Pension Plan with company matching that starts on your first day of employment *
• Paid flex days and sick days *
• Vacation days
• Maternity Leave Of Absence/Paternity Leave Of Absence top up *
• Paid continuous learning and continuing development including designations *

*Asterisked offerings are not applicable to contracts

Why the Canadian Investment Regulatory Organization (CIRO):

Our purpose and our impact: 

With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.

Culture and Working Environment:

Life at CIRO is purpose and performance- driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best. 

Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry. 

Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future. 

At CIRO, you’ll be part of an organization driven by Pride in Excellence, a strong Focus on Well‑being, and A Shared Purpose that connects our people to meaningful work. We’re committed to fostering an inclusive, supportive environment where you can grow and make an impact. Learn more about what it’s like to build your career at CIRO by exploring our Careers page: https://www.ciro.ca/about-ciro/careers

Our Commitment: 

CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.  

We are committed to creating an inclusive and barrier-free recruitment and selection process across Canada. We welcome applications from all qualified individuals and are dedicated to providing accommodations upon request for candidates participating in all aspects of the recruitment process, in accordance with applicable human rights and accessibility legislation.

Our Recruitment Process

• This posting reflects an active vacancy on our team
• We use automated (AI) tools to assist with candidate sourcing and communications. Applications are reviewed by our hiring team and hiring decisions are made by people.
• This role has a hiring range of $50,000 – 60,000 with the placement and offered salary being based on knowledge, skills, education/training and experience, as well as external market conditions and internal equity.

While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted. #LI-HYBRID #Hiring