Job Description

Medison is a rapidly growing global pharmaceutical company with a strong global presence, operating in 5 continents and over 30 countries. Our mission is to provide access to highly innovative therapies to patients who suffers mainly from cancer and rare diseases, in many international markets. If you are passionate about making a difference and want to be part of our mission, join us!

Reporting to Country Manager the Business Assistant will be responsible for supporting local team in day to day operations, including local events organization, designated projects, and taking care of administrative tasks in Poland.

Responsibilities

• Undertaking and managing designated end-to-end projects on a regular basis, such as event planning, organizing both internal and external meetings for local Medison team and Participation in coordination with stakeholders for execution of National Congresses, Local Own Events and advisory boards
• Providing administrative support to relevant colleagues, including new employee’s orientation
• Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies and regular database updates
• Creation of the PO and new vendor form for all projects that are in the area of responsibility
• Relationship management with 3rd parties (e.g. car lease company, IT support, health care service provider, accounting, etc.)
• Providing accurate and timely reports about events organized by contracted Pharma companies and Medison
• Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported
• Any other ad hoc projects as required

Requirements

• Bachelor’s degree or similar education
• A minimum of 2 years’ experience in a similar position in pharma industry
• Excellent written and verbal communication skills
• Competent with Microsoft Office
• Preferably competent with Veeva/ Salesforce, Netsuite
• Good knowledge of pharma working processes and approval systems - advantage
• Preferably competent with the ToV (Transfer of Value) reporting annual process
• Experience with pharma audit requirements - advantage
• Experience in organizing pharma events - advantage
• Fluent English knowledge
• Displays initiative and is able to work independently with minimal supervision
• Dedicated to the quality and accuracy of projects from inception to completion
• Ability to multitask and manage strict deadlines
• Excellent organizational skills
• Flexible and willing to take on ad-hoc tasks
• Excellent interpersonal skills and comfortable working as part of a team