Job Description

Location: Hybrid - Thousand Oaks, CA

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 12 months (possible extension)

Compensation: $34/$38 per hour (based on experience)

Summary of the Role

In this individual contributor role, you will coordinate and support project and program execution across the global EHS organization for a big biopharma leader. Your focus will be enabling effective planning, tracking, and delivery of EHS projects emphasizing quality, compliance, and operational performance. You will engage with stakeholders to support strategy implementation, compliance, and financial process management.

Key Responsibilities

• Coordinate day-to-day execution of EHS project and program activities, maintaining alignment with defined timelines and quality expectations
• Develop, maintain, and update project plans, schedules, and key documentation
• Track milestones, deliverables, risks, and dependencies; escalate issues as needed
• Support resource coordination and workload tracking across cross-functional teams
• Provide regular status reporting and communication of project status, risks, and outcomes to stakeholders
• Assist Program Managers with initiative prioritization and project alignment to business goals
• Manage and maintain EHS training assignment profiles, matrices, and compliance
• Support the development, tracking, and management of project/program budgets and purchase orders
• Use and support platforms such as Power BI, SharePoint, ChatGPT, Co-Pilot, and EHS systems
• Partner with Systems and Data teams to support process improvement and data integrity

Required Experience & Skills

• Demonstrated ability to coordinate and support the execution of projects across cross-functional teams
• Experience with project and program planning, tracking milestones, risks, and deliverables
• Expertise in EHS training and compliance management in a regulated environment
• Solid analytical skills, with experience in Power BI, Excel, and reporting KPIs
• Budget and purchase order management experience
• Excellent stakeholder engagement and communication skills

Top 3 Must Have Skills

1. Project & Program Coordination: Ability to manage project execution, track milestones, manage risks/issues, and use PM tools

2. EHS Training & Compliance Management: Experience maintaining training profiles, matrices, and supporting audits

3. Data Analysis & Budget/PO Management: Proficiency in data analysis (e.g., Power BI, Excel) and supporting budgets/POs

Day-to-Day Responsibilities

• Execute daily project coordination activities while monitoring timelines and quality
• Develop project documentation, status updates, and schedule management
• Coordinate and maintain EHS training profiles, resolve discrepancies, and assure compliance
• Monitor and track project/program expenditures, process POs, and provide financial forecasts
• Support data reporting and identify opportunities for process automation

Basic Qualifications

• Master degree
• Bachelor degree and 2 years of experience
• Associate degree and 6 years of experience
• High school diploma / GED and 8 years of experience

This posting is for Contingent Worker, not an FTE