Job Description

Posting number: 54825

Department: Administration

Division: Finance

Job classification: Business Analyst 1

Posting type: Open

Categories: Human Resources, Business, Payroll/Benefits Administration

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

You must have direct prior experience in Payroll and/or Human Resources and match our Minimum Qualification (MQ) competencies in order to be considered.

What You Will Be Doing

The Division of Finance is seeking a motivated, well-rounded, and experienced Business Analyst I/II to join the Integrated Resource Information System (IRIS) Human Resource/Payroll team. As a key contributor to the State’s HR/Payroll system success, you will bring expert-level HR knowledge, exceptional customer service, strong critical thinking, and a proactive mindset to our collaborative, team-driven environment.

Key responsibilities include, but are not limited to:

• Participate in the design, review, validation, verification, and quality assurance of system upgrades, enhancements, and overall functionality.
• Contribute to project deliverables in accordance with the work plan, and participate in identifying, prioritizing, and mitigating project risks.
• Serve as a subject matter expert for agency HR offices, providing guidance, troubleshooting complex transactions, auditing, and payroll processing functions.
• Collaborate with state agencies and system contractors to drive project objectives, effectively managing both independent tasks and cross-functional team initiatives.
• Organize and lead meetings to execute project objectives and goals.
• Develop and draft clear procedures, business processes, and instructional/learning materials.

Our Organization, Mission, and Culture

The Division of Finance provides the highest quality accounting, payroll and travel services for the State of Alaska.

We are a welcoming community of accountants, analysts, technicians, and payroll specialists who conduct the State's financial business with integrity, accountability, and a spirit of continuous improvement.

The Benefits of Joining Our Team

Few opportunities in government provide the chance to work in multiple functional areas across every department in the State of Alaska. Each day provides new challenges and excitement. The Division of Finance is truly a dynamic place to work.

The Working Environment You Can Expect

You will enjoy a workplace with a beautiful view of Juneau’s downtown and the Gastineau Channel, where cruise ships dock throughout the summer. Our office, located on the 8th floor of the State Office Building, is just a short walk from coffee shops, restaurants, and several nature trails.

We maintain a friendly and flexible work culture that prioritizes work/life balance. Partial telework may become an option once the training period is complete and the employee has demonstrated the ability to work effectively in a remote environment. Please note that the duration and frequency of partial telework schedules may change based on policy updates.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• HR Information Systems: Knowledge of HR management concepts, principles, and practices related to identifying and analyzing HR processes, translating functional requirements into technical requirements, and delivering and maintaining HR information systems.
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.

Examples of duties

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Business Analyst 1

Any combination of education, training, and/or experience that provides the applicant with competencies in:

Equivalent to those typically gained by:

Any combination of education or training in accounting, finance, business administration, business management, human resources, marketing, economics, statistics, computer and information science, logistics, or information systems management, or similar coursework, and/or either:

Business Analyst 2

Any combination of education, training, and/or experience that provides the applicant with competencies in:

Equivalent to those typically gained by:

Any combination of education or training in accounting, finance, business administration, business management, human resources, marketing, economics, statistics, computer and information science, logistics, information systems management, or similar coursework, and/or progressively responsible professional experience in an administrative field such as procurement, accounting, human resources, computer and information systems, and so on.

Special Note:

Recruitment and selection shall be limited to candidates with knowledge and experience in a specific specialized area. Such restriction shall be noted in the recruitment announcement.

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Qualifications

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

At time of interview, please be prepared to provide:

• Copies of your two (2) most recent performance evaluations
• A list of three (3) professional references, if not already listed in your application

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Supplemental information

Tara Stephens

Business Analyst 3

Phone: 907-465-3592

tara.stephens@alaska.gov