Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator, Real Estate Department, Wharton School of Business

Job Profile Title

Business Administrator B

Job Description Summary

Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

Wharton’s Real Estate Department is the world’s leading academic department in real estate education and research. The department offers courses at the undergraduate, MBA, and doctoral levels; produces influential academic research; and organizes seminars and conferences involving academics and industry professionals. It also works closely with the Zell/Lurie Real Estate Center to support faculty research and engagement with the real estate industry.

Job Description

The Business Administrator supports the department’s academic and operational mission by administering its financial and administrative functions in service of faculty, doctoral students, staff, and visitors. The position maintains a dotted-line reporting relationship to Wharton’s Finance and Administration Department, supporting alignment with School-wide financial practices, priorities, and compliance requirements. Working closely with the Department Chair and partners across the School and University, the Business Administrator is responsible for the day-to-day management of departmental financial operations, including budgeting, account monitoring, financial reporting, payroll administration, purchasing, reimbursements, and compliance

The Business Administrator prepares and monitors budgets across multiple fund types, reviews financial activity, reconciles accounts, investigates variances, and supports financial projections and year-end processes. The role also administers faculty research accounts, payroll and personnel-related transactions, and other operational processes that contribute to the effective functioning of the department. Through careful financial stewardship, sound judgment, and responsive service, the Business Administrator helps ensure that departmental resources and administrative processes effectively support teaching, research, and other academic priorities.

Key responsibilities include:

• Administering purchasing, payables, travel, expense reporting, and reimbursement processes with attention to accuracy, compliance, and timely execution
• Preparing and monitoring departmental budgets across operating, gift, endowment, grant, research, and discretionary funds
• Reviewing financial activity, reconciling accounts, investigating variances, processing journal entries, and preparing routine and ad hoc reports
• Administering faculty research accounts and coordinating research-related funding activity with faculty, centers, and other funding partners
• Managing departmental payroll, Workday processes, faculty personnel actions, and onboarding transactions
• Coordinating daily departmental office operations and implementing operational initiatives directed by the Department Chair
• Serving as a primary liaison with Wharton’s Finance and Administration Department and other School and University partners on financial and administrative matters
• Identifying opportunities to improve administrative processes, service delivery, and operational efficiency

Qualifications:

A bachelor’s degree is required, preferably in business administration, finance, or a related field, along with 2 -3 years of relevant experience in financial management, budgeting, or administrative operations, or an equivalent combination of education and experience. The ideal candidate possesses strong financial and analytical skills and familiarity with Penn financial systems or comparable university-based financial platforms.

This role requires the ability to independently manage multiple responsibilities and recurring operational cycles while balancing departmental priorities and maintaining close attention to detail. The successful candidate will demonstrate sound judgment, initiative, accuracy, and a strong commitment to responsive service. Strong interpersonal and communication skills are essential, as the position involves frequent collaboration with faculty, staff, students, and School and University partners.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$55,962.00 - $76,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay