Department
BSD PED - Infectious Diseases - Administration
About the Department
The Section of Pediatric Infectious Diseases at the University of Chicago is a nationally recognized academic clinical unit dedicated to excellence in the diagnosis, treatment, prevention, and research of infectious diseases affecting children and adolescents. Our team provides comprehensive, family-centered care across inpatient and outpatient settings at Comer Children’s Hospital and affiliated clinics, serving a diverse and medically complex patient population. We are deeply committed to community health and equity through innovative outreach programs such as Health4Chicago, a mobile, school-located vaccination initiative delivering CDC-recommended immunizations to children and families across the Chicagoland area. The section also houses the VAX Center of Excellence,
leveraging multidisciplinary expertise to advance vaccination access, education, and equitable prevention strategies. Our Care2Prevent (C2P) program offers holistic HIV prevention, treatment, behavioral health, and support services to youth and young adults, addressing both biomedical and social determinants of health and serving as a model for pediatric and adolescent HIV care. Through these programs, alongside robust clinical service, trainee education, and scholarly activity, our section strives to improve health outcomes for individuals and communities across Chicago and beyond.The Business Administrator manages the day-to-day operation of a complement of sections in the Department of Pediatrics. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related programs and projects. Collaborates closely with the Section Administrator to meet the needs of assigned sections.
This role has five (5) main areas of responsibility: operations, finance, academic affairs, personnel management, and oversight of residency and fellowship training programs. Additionally, the incumbent facilitates research initiatives of the faculty and staff.
Responsibilities
Performs ongoing assessments of office organization and function,identifiesoperational deficiencies, recommends and implements solutions
Assists PIs with coordination of all functions necessary to support a research group.
Partners with physicians,nursesand other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, and promotion
Assistswith coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, coordinating applicant interview schedules,troubleshootingand onboarding
Assist Section Chief and Administrator with operational and administrative needs as requested
May manage special projects or functions related to the business of the organizational unit.
Serves as a liaison with Research Administration and supports management and reconciliation of research accounts, including pre-award and post-award
In partnership with Departmental Human Resources (HR), manages various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations
Researches, compiles and analyzes data to create reports,proposalsand business plans
Examine and apply information thoughtfully to help solve problems and improve andoptimizeprocesses
Assistin space planning and adjustments
Manage day-to-day facility issues andmonitoroverall environment
Professionally supportsthe clinicaldepartment management.Implementsplans for clinical educational programs and initiatives.
Monitors finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
Assistsfaculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
Acts as a liaison between the section and other University departments
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education
Bachelor's degree in health administration, public policy, business,accountingor related health/human services field.
Experience
3+ years of experience in a healthcare setting
3+yearsofprogressively responsible administrative experience.
Supervisory experience
Experiencewithhandling a large volume of work often restricted by deadlines.
Previousexperience working within a university, clinical setting, or academic medical center environment.
Previousexperience managing complex research and grant portfolios.
Previousexperience in data analytics
Previousexperience with quality improvement practices
Preferred Competencies
Self-starter who canoperatein a complex administrative environment with limited oversight
Familiarity with general business practices
Commitment to providinga high levelof service and working in a team environment
High degree of professionalism and emotional intelligence
Attention to detail
Ability to handle confidential information with utmost discretion
Excellent interpersonal, oral, and written communication skills
Ability to handle multiple tasks simultaneously and under tight deadlines
Strong analytical and organizational skills
Proficiencyin Microsoft Office (Word, Excel, PowerPoint)
Familiarity and comfort working with physicians and nurses
Familiarity working in an academic medical center environment
Grant management experience
Application Documents
Resume (required)
Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$65,000.00 - $85,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
