Job Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Business Administrator’s primary duties are to support the Corps Officers, oversee Salvation Army programs, provide direction for employees, and ensure contract obligations are met. The Business Administrator will provide professional business management services, including preparing funder billing reports with supporting documentation, preparing cost reports, compliance reviews, assisting with development of annual facility budget and individual program budgets, and other finance activities.

Essential Functions

• Oversight and coordination of day-to-day operations of the Glendale Corps and Community Center.
• Ensure that Salvation Army policy and procedures are adhered to and that an appropriate control environment exists.
• Operate as a liaison between Divisional Headquarters' staff (Finance, Payroll, Human Resources, Development and Marketing, & Public Relations Departments) and the social service programs, to provide a smooth flow of accurate and timely information.
• Responsible for ensuring compliance with all acknowledgements, reporting, and tracking requests from our funding partners, such as City of Glendale CoC, HUD, private foundations, etc.
• Receipting and depositing income, Glendale Corps Petty Cash Funds and reconciling of account statements, receipts and invoices.
• Handle all transmittals and billing for the Glendale Corps and its programs.
• Process reimbursements and/or Corporate Card reconciliation by allocating them to the proper accounts.
• Assist the Corps Officers in daily operations, leadership, communicating vision and mission goals to other staff members, and promoting a positive and professional work environment.
• Network and coordinate with area non-profit organizations in order to grow programs and provide increased resources for the Glendale community.
• Assist Corps Officers with the Advisory Board to plan strategically and to meet program and community needs.
• Exercise appropriate signing authority for routine paperwork, including timecards, invoices, and check requests.
• Assist in Kettle Coordination and on any additional support with seasonal donations and kettle income.
• Oversee and provide leadership for hiring and orientation process across all departments, including assistance with tracking all ongoing training requirements.
• Compliance with HR procedures and Salvation Army Policies
• Function as a representative for the programs and facilities to the external community at the request of the Corps Officers.
• Ensure that billing for all contracts is processed on a timely basis and that close out reports are submitted to agencies within specified time as needed.
• Property management for corps housing programs, to include handling rent collections, savings deposits, and accounting for use of grants, including reconciliation and deposits while maintaining separate records for each client.
• Oversee maintenance/repair issues at the corps properties by maintaining relationships with local vendors and acting as a liaison for repairs that arise.
• Draft employee corrective measures for Corps Officers.
• Assist in planning and implementing special events for the Glendale Corps, and coordinate staff and ensure that necessary parties are informed and prepared regarding event responsibilities.
• Complete all necessary property lease and rental agreements through proper Salvation Army procedures.
• Coordinate property maintenance tasks with Corps Officers.
• Provide direct supervision of personnel at the direction of the Corps Officers.

PAY RATE: $70,304-$72,000.00/yr.

Minimum Qualifications

• Degree in Business Administration or equivalent with a minimum of five years of working experience with employee supervision.
• Training/education in record keeping, bookkeeping/accounting, office management.
• Possess efficient and effective organization and time management skills.
• Professionalism in relation to clients, fellow employees, and community contacts.

Skills, Knowledge & Abilities

• Driving Test and clean MVR check
• Criminal background check is required with certification for Protect the Mission policies and procedures.
• Ability to adapt and learn new skills quickly.
• Strong written and oral communication skills.
• Mature and Business- like approach and demeanor.
• Ability to keep detailed financial reports and meets financial deadlines.