Job Description

We are Seeking a Business Administration Officer to join our team, the Business Administration Officer will provide comprehensive administrative and operational support to the Riyadh Office. The role will ensure the efficient day-to-day operation of the office while supporting administrative, financial, operational, and stakeholder coordination activities.

Key Responsibilities

Business & Administrative Support

• Provide end-to-end administrative support, including correspondence, document preparation, filing, and records management.
• Draft and format formal letters, memos, and reports in both Arabic and English.
• Coordinate calendars, meetings, logistics, and follow-up actions.
• Maintain document control systems and ensure confidentiality of sensitive information.

Office Operations & Logistics

• Support daily office operations, facilities coordination, and office supplies management.
• Coordinate with vendors and service providers.
• Assist with procurement processes, requisitions, and follow-ups.
• Support reception and front-of-house activities when required.

Financial & Reporting Support

• Track operational expenses and maintain basic budget records.
• Assist with invoice reconciliation, expense claims, and purchase orders.
• Prepare administrative and operational reports.
• Maintain operational trackers, action logs, and reporting templates.

Meetings, Events & Visits

• Coordinate meetings, events, and official visits.
• Prepare agendas, meeting materials, minutes, and follow-up actions.
• Support visitor coordination and protocol requirements.

Cross-Functional Coordination

• Coordinate with HR, Finance, IT, and Procurement teams.
• Support onboarding, systems access, and operational requests.
• Act as a first point of contact for routine administrative queries.

Requirements

Bachelor’s degree in Business Administration, Management, or a related field.

Minimum 3+ years of experience in business administration, office administration, or a similar role in KSA.

Strong administrative and organizational skills with excellent attention to detail.

Ability to manage multiple tasks and priorities effectively.

Strong written and verbal communication skills in Arabic and English.

Excellent interpersonal and stakeholder coordination skills.

Proactive, professional, and service-oriented mindset.

High level of discretion and integrity when handling confidential information.