Job Description

Job title: Business Admin Support

Location: Ashford, Kent

Company: QinetiQ Target Systems

Salary: Competitive

Hours: 37 hour per week, permanent

About the role

We are currently recruiting for a Business Admin Support to join QinetiQ Target Systems (QTS) within our Administration Team. QTS is a wholly owned subsidiary of QinetiQ Group PLC, specialising in the design and manufacture of a range of state-of-the-art Unmanned Aerial and Surface Target systems, including the world-leading Banshee target.

QTS targets are used to enable realistic weapons test and evaluation and operator training in over 40 countries worldwide, with QTS providing a complete managed service in over 15 of these countries.

What will I be doing?

Reporting to the HR Manager, you will provide an efficient and friendly reception and administration service for QTS UK.

Duties will include:

• Manage the day-to-day operations of the reception area and switchboard, including welcoming visitors and transferring incoming calls quickly and efficiently.
• Manage the shared email inbox and associated requests.
• Arranging travel for staff as required, including hotel bookings, car hire, flights, ferries, Eurostar, Chauffeurs, and obtaining any other travel information required.
• Arranging visas and passports as required.
• Record and maintain biodata records for staff who travel of business in line with GDPR guidelines.
• Booking conference rooms and arranging refreshments for training and meetings as appropriate.
• Booking and recording of employee training, as directed by the HR Manager.
• Buying and maintaining of stock for meeting rooms and canteen supplies.
• Maintaining the Conference and Board rooms to a clean and tidy appearance, ensuring they are well stocked.
• Regular cleaning and upkeep of coffee machines, arranging servicing and call outs when required.
• Arranging eye tests for employees as required and issuing associated vouchers. Keeping records of vouchers issued and eye tests attended.
• Ordering and distribution of branded clothing, including workwear trousers.
• Present the reception / admin section of the induction for new starters.
• Carry out any other administration tasks, as directed by the HR Manager as required including (but not limited to) ordering business cards, drafting letters, collating information for flu vaccine vouchers and assisting with occupational health related site visits.

What do I need?

You will have proven experience in a receptionist / administration role and have good customer service skills.

You’ll be proficient in the Microsoft Office packages and ideally have experience with document control systems. Knowledge of booking travel would be a distinct advantage.

We also ask that you:

• are qualified to GCSE or equivalent level in maths and English
• have excellent verbal and written communication skills, enabling effective interaction with internal staff, visitors, customers and suppliers
• have excellent organisational skills with the ability to prioritise tasks to meet deadlines
• have excellent attention to detail
• are a team player
• are self-motivated and able to work without close supervision
• have the ability to work in a busy and sometimes pressurised environment

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits

• Matched contribution pension scheme, with life assurance
• Competitive holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community

Our Recruitment Process:

We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels value, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which mean factors such as nationality or previous nationalities may affect the roles that you can be employed in.

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

UKSV National Security Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)