Job Description

The Budget/Business Analyst plays a critical role in supporting the financial operations of the USC Caruso Department of Otolaryngology – Head and Neck Surgery. Reporting to the Senior Clinical Administrative Director, this position partners with faculty, clinical leadership, and administrative teams to provide financial reporting, budgeting and transactions. The successful candidate will support financial activities across multiple funding sources, including operating funds, research support, gifts, endowments, and faculty start-up accounts. This position requires strong analytical skills, attention to detail, and the ability to manage multiple priorities while ensuring compliance with university policies and sponsor requirements.

Key Responsibilities

• Administer departmental and special program budgets, monitoring revenues and expenditures to support sound financial decision-making.
• Set up and maintain financial accounts, reconcile balances, prepare correcting entries, and process budget adjustments in accordance with university policies and sponsor guidelines.
• Prepare monthly financial reports, analyze budget-to-actual variances, identify trends, and recommend corrective actions.
• Manage payroll costing allocations and payroll accounting adjustments across multiple fund types while analyzing payroll expenditures.
• Develop routine and ad hoc financial reports to support departmental leadership and strategic planning.
• Coordinate purchasing activities, create purchase requisitions, track purchase orders through completion, and ensure procurement activities comply with university policies.
• Process expense reimbursements for faculty, researchers, and staff while providing guidance on university financial policies and procedures.
• Collaborate with Keck School of Medicine Finance, USC Central Finance, and Research Administration Shared Services to support departmental financial operations.
• Ensure compliance with USC financial policies, healthcare regulations, and grant sponsor requirements.
• Prepare monthly invoices for contracted departmental services, audit incoming payments, and maintain external clinical provider timesheet records.
• Monitor purchase orders and invoices, reconcile outstanding obligations, and facilitate fiscal year-end and grant closeout activities.
• Coordinate DEA license documentation between providers and vendors to support controlled substance purchasing compliance.
• Track faculty academic funding accounts, prepare quarterly utilization reports, and assist faculty with expenditures and reimbursements.
• Coordinate year-end financial transfers, reconciliations, and closing activities.
• Perform other duties and special projects as assigned.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Business, Healthcare Administration, Biology, Chemistry, Mathematics, or a related field.
• Two years of experience in budgeting, financial analysis, healthcare finance, or an equivalent combination of education and experience.
• Experience working collaboratively with physicians, researchers, administrators, or other multidisciplinary teams.
• Advanced Microsoft Excel skills, including pivot tables, data analysis, and working with large datasets.
• Experience using financial management systems and data warehouse reporting tools.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to data accuracy.
• Ability to prioritize multiple assignments in a fast-paced academic healthcare environment.

Preferred Qualifications

• Experience in academic medicine, higher education, or healthcare finance, preferably within USC or Keck Medicine of USC.
• Familiarity with:
  • Grant accounting, including NIH and federally sponsored research
  • Clinical financial metrics such as RVUs and payer mix
  • Procurement and purchasing lifecycle processes
• Experience using Workday and Concur.

The hourly rate range for this position is $34.00 - $35.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Skills: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets. Preferred Education: Bachelor's degree Preferred Experience: 2 years Preferred Skills: University budget experience and knowledge of university financial systems.