Job Description

Under the direction of the Deputy Director of Finance and in cooperation with the Director of Finance, Controller, Human Resources and other key Department staff, develop, improve, manage and administer Agency/Department budget; coordinate management lease compliance; assist in the development and implementation of processes, policies, strategies, and tactics to support Agency/Department business objectives; generate and provide financial information and analyses; monitor and improve the coding practices across financial systems. Any other work as assigned by the Deputy Director of Finance, Director of Finance, or Controller.

Responsibilities

The general duties and responsibilities of the position are included, but not limited to, the information listed below.

• Assist, improve, manage, and administer Agency Operating and Capital budget processes:
  • Engage stakeholders to improve and develop new processes to produce a transparent and workable annual spending plan, as well as provide senior management and other key staff with budget intelligence and controls so that spending decisions are made in the context of available resources within that plan.
  • Develop and implement controls, processes and methods to manage the annual Agency/Department spending plan and project needs into the future by including such items as: variance reporting, projections to year-end and multi-year projections, position management mechanisms, department-level non-personnel budgets, required encumbrances and reserves, budget amendments for mid-year changes to plan, lease-purchase program for short-term asset purchases, and solutions to long-term funding challenges related to capital needs, etc.
  • Improve current budgeting processes and documents required to meet or exceed the Government Finance Officers Association (GFOA) or other industry standards and best practices.
  • Develop annual budget documentation to detail the resources applied in support of the Agency’s mission as well as to maintain transparency and increase awareness of the Agency’s financial status; build, maintain, and prepare presentations for senior management, BRA/EDIC Boards, and other audiences as required to accomplish the above.
• In addition to the budget development and management process:
  • Maintain the budget record and support monthly closing activities, prepare information for year-end audits, identify and investigate variances, develop and run financial reports, and manage special projects for the department and division.
  • Develop and deliver reporting on a department level to provide insight into the Agency’s financial performance.
  • Collaborate with key Agency/Department staff to monitor the capital spending, project planning, and projections.
  • Ongoing outside management budget analysis, revenue collections, and monthly expenses.
  • Weekly/Monthly/Quarterly analysis of top revenue and expense accounts for the Agency.
  • Monitor the leasing activities and changes to tenant billing and expected future revenues.
  • Provide support, and when necessary, act as a back-up to other department functions such as Accounts Receivable and Lease administration.

Minimum Entrance Qualifications

• Bachelor's degree in business, finance, or a similar field and a minimum of four to seven (4-7) years of relevant experience in finance, administration, and operations required.
• Experience in a municipality setting is preferred.
• Minimum of two (2) years of financial analysis and budget experience in a complex organization.
• Establish and cultivate good working relationships with the Agency and the City of Boston staff.
• Provide a high degree of professional customer service to both internal and external parties.
• Excellent written and verbal communication and organizational skills are needed.
• Must be a leader, collaborator and proactive with follow-through/follow-up with the ability to meet commitments and deadlines.
• Must be able to work under pressure, deal with multiple deadlines, effectively handle stressful situations, and work with minimal direction/supervision.
• Proficiency with all Microsoft Products, especially Excel, and Google Workspace is required.
• Experience with BAIS is a plus.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary/Grade: Non-Union / ($96,130 - $129,790)

Hours per week: 35