Hiring Salary: $70,000 - $75,000 annually
The Budget & Financial Services Analyst II serves as a centralized fiscal operations resource within the University of South Florida College of Education. This position supports assigned Associate Dean offices, Dean’s Office administrative units, academic departments, and selected college-level financial activities through account monitoring, monthly reconciliation, transaction coordination, expenditure tracking, and operational financial support.
The position manages assigned Education & General (E&G) accounts, supports payroll costing activities, maintains internal tracking systems, and coordinates transaction follow up with Business & Financial Services Shared Services (BFSS). Responsibilities also include supporting course fee administration, faculty start-up and Research Incentive Account (RIA/F&A rebate) activities, academic department Foundation funds, auxiliary billing, revenue collection, TouchNet activity, and related financial transactions. This position works closely with the Budget Director, COEDU Budget Team, Associate Deans, Department Operations Managers, Business & Financial Services Shared Services, academic departments, and college leadership to support accurate, timely, and coordinated financial operations across assigned college accounts and funding sources.
Fiscal Administration & Account Management
• Manage assigned Education & General (E&G) accounts for Dean’s Office administrative units, including ongoing monitoring, reconciliation, and maintenance of expenditures, balances, payments, transfers, payroll activity, and related financial transactions.
• Perform account review and reconciliation activities to support accurate financial records and timely identification and resolution of discrepancies.
Payroll & Costing
• Enter payroll costing activities in Oracle HCM each pay period across all College of Education funding sources to support accurate labor distribution and funding allocations. Course Fee Administration
• Monitor and reconcile assigned College of Education course fee accounts, including Materials and Supplies Fees and Facilities and Equipment Fees, to ensure activity aligns with university financial systems. Faculty Start-Up & Research Administration Support
• Oversee faculty start-up funding distributions and maintain databases of allocations, available balances, expenditures, and supporting documentation.
• Perform monthly reconciliations of the College Research Incentive Account (RIA/F&A rebate) and coordinate related transfers and financial activity supporting COEDU mini-grants, internal awards, and approved research initiatives. Foundation & Auxiliary Financial Support
• Process Foundation check requests, reimbursements, and related financial transactions for academic department Foundation funds supporting departmental priorities, faculty activities, student support, events, and approved college purposes.
• Review academic department Foundation fund activity, including expenditures, balances, reimbursements, supporting documentation, and available funding to support accurate reconciliation, financial tracking, and timely follow-up on outstanding items.
• Auxiliary Fund Revenue Collection: Coordinate and monitor billing, invoicing, and revenue collection activities for College of Education auxiliary operations, including external customer payments and interdepartmental transactions.
Shared Services Coordination
• Serve as a liaison with Business & Financial Services Shared Services (BFSS) to coordinate transactional activity, monitor processing status, troubleshoot issues, and support timely and accurate financial processing.
Knowledge, Skills, and Abilities
• Knowledge of financial reconciliation, account monitoring, transaction processing, and fiscal documentation practices.
• Ability to monitor multiple funding sources, identify discrepancies, and follow up on outstanding items in a timely and organized manner.
• Ability to communicate effectively with college leadership, administrative staff, academic departments, and shared services partners.
• Strong attention to detail, organization, follow-through, and ability to manage multiple priorities and deadlines.
Minimum Qualifications:
This position requires a Bachelor's degree in Accounting, Finance, Business Administration, or another field directly related to the position's responsibilities and two to four years of fiscal-related work experience; or a Bachelor's degree with three years of fiscal-related work experience; or five years of fiscal-related work experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
