Job Description

Posting number: 26AUG79526-O

Department: Department of Public Safety

Job classification: Budget Analyst

Posting type: Open

Categories: Professional, Business

Career Opportunity

The city of Las Vegas invites applications for Budget Analyst, to lead, coordinate and participate in the development, coordination, administration and monitoring of a large and complex department budget; to prepare financial and management research and analysis of special department projects and initiatives; and to perform a variety of technical tasks related to assigned areas of responsibility.

Ideal Candidate

The most competitive candidates will possess a strong and extensive background in financial and/or governmental accounting. This includes demonstrated experience in grant monitoring and ensuring full compliance with grant funding requirements, including Federal OMB Guidance Section 320 and Nevada Revised Statutes (NRS) 332. The candidate should be proficient in maintaining general and subsidiary ledgers and understand the flow of economic and financial resources as they apply to both enterprise and governmental accounting environments.

The ideal candidate will be skilled in analyzing complex financial reports to assess organizational compliance with all applicable laws, regulations, and policies, and to provide sound, data-driven recommendations. A thorough understanding of accrual, modified accrual, and cash bases of accounting; and their application within governmental operations is essential.

In addition to technical expertise, the successful candidate will demonstrate exceptional interpersonal and communication skills. They must be able to work effectively with employees at all levels, collaborate with internal and external stakeholders, and present financial information in a clear and meaningful manner. The ideal candidate will be hands-on, adaptable, and capable of translating data into practical insights that support informed management decision-making. Leadership and supervisory experience are essential. They must be able to develop employees, guide teams through complex financial tasks, and maintain a high standard of performance while supporting a collaborative work environment.

Selection Process
The selection process will include a review of all applications with only the most qualified participating in an interview. Final candidate selection will include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test and complete background check. Some positions may require preliminary background checks.

Additional Background Process

This position is with the Department of Public Safety requires the following additional screening: (1) background investigation, and (2) polygraph. Sensitive and/or confidential aspects of your personal life will be explored during this this phase of the process. Some positions require a psychological suitability assessment.

Examples of duties

Distinguishing Characteristics

This class is distinguished from the Financial Analyst series in that it is assigned to a large department, and the Financial Analysts are assigned to the Finance Department.

Supervision Received And Exercised

Receives direction from higher-level management staff. May exercise direct supervision over technical or clerical staff.

Essential Functions:

1. Coordinate, forecast, research and prepare the department's annual budget submission; analyze and review prior year expenditures and fund sources; consult with senior management on department goals, priorities, short-range and long-range needs, financial objectives, funding projections, expenditure forecasts, staffing levels and program modifications; review projected needs and make recommendations on proposed expenditures and funding sources; translate decisions and data into required documentation to support budget requests.
2. Authorize expenditures based on funding availability; monitor expenditures and prepare periodic reports to track status; communicate with department management to review status; work with the Finance Department to manage budget issues.
3. Provide complex and detailed financial and management research and analysis for special projects, proposed expenditures and funding resource initiatives, often as a member of a team; make recommendations as requested; conduct studies and make recommendations regarding department rate structures to ensure revenues meet operating and capital budget goals.
4. Provide direct staffing assistance to the department director and other managers in the review, analysis and reporting of financial and service delivery information.
5. Work with department and Finance staff to resolve purchasing issues.
6. Prepare periodic and special reports for City Manager's Office.
7. Provide information to the public and other agencies by responding to informal requests and formal surveys.
8. Develop and use complex spreadsheets and databases to track and analyze financial information.
9. Participate in the preparation of budgets for use in the solicitation, selection and contracting of services; participate in contract negotiations with service providers, including contract development, negotiation and agreement; may monitor the performance of contracted service; may authorize payment to contractor.

When assigned to Detention & Enforcement:

1. Plan, prioritize, assign, supervise and review the work of staff responsible for daily departmental accounting and budgeting operations, including fiscal control, purchasing, special accounts, and auditing.
2. Select, motivate and evaluate assigned staff; provide or coordinate staff training; plan, direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; work with employees to develop short and long term goals, monitor accomplishments, establish performance requirements and personal development targets and provide coaching for performance improvement and development.
3. Audit and reconcile inmate trust accounts and commissary records.
4. Coordinate purchasing of goods and services; prepare bid package specifications; process invoices and monitor expenditures; monitor problem areas to make recommendations.

When assigned to Municipal Court:

1. Plan, prioritize, assign, supervise and review the work of staff responsible for daily departmental finance and budget operations, including fiscal control, purchasing, special accounts, and auditing.
2. Select, motivate and evaluate assigned staff; provide or coordinate staff training; plan, direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; work with employees to develop short and long term goals, monitor accomplishments, establish performance requirements and personal development targets and provide coaching for performance improvement and development.
3. Research, analyze, implement and oversee a variety of financial or budget matters relative to the Case Management System, Court Business Rules and department goals; prepare financial and statistical reports; evaluate training needs, and prepare manuals; recommend changes to policies and procedures and submit to management; monitor compliance and progress.
4. Perform research and analyses on a variety of subjects as requested by court management.

Marginal Functions:

1. May participate in the preparation of competitive grant applications.
2. May supervise assigned staff.
3. Perform related duties and responsibilities as required.

Qualifications

Experience:

Three years of increasingly responsible experience in accounting, finance, budgeting, financial analysis or a closely related field, preferably in a government agency.

Training:

Equivalent to a Bachelor's degree with a major in finance, accounting, business, public administration, economics or other related field.

Supplemental information

Knowledge of:

Advanced budget preparation.
Generally accepted accounting principles.
Governmental budgeting practices.
Principles and techniques of financial analysis and reporting.
Oracle Financials module.
Complex principles and practices of financial forecasting and analysis.
Advanced spreadsheet and database software use.
Principles of budget control.
Pertinent federal, state and local laws, codes and regulations.
English grammar, spelling and punctuation.

Ability to:

Use initiative and independent judgment within established guidelines.
Interpret, apply, explain and enforce applicable laws, codes, regulations, policies and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options and implement approved solution in support of goals.
Produce written documents with clearly organized thoughts using proper English sentence construction, grammar and punctuation.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Competencies:

In addition to Core Workforce Competencies:

Supervisor Competencies

Professionalism – Models core values by being honest, respectful and positive; continuously demonstrates the core values of the city; supervisory actions are collaborative whenever possible and intended to grow the city's capacity at an individual, unit, division and/or department level.

Managing Performance – Takes responsibility for own and assigned employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring regular feedback, and addressing performance problems and issues promptly.

Decisiveness – Willingness to make difficult decisions in a timely manner.

Developing and Empowering Others – Willingness to delegate responsibility; coaching assigned employee to develop their capabilities.

Facilitating Partnerships – Builds community and partnerships both inside and outside the organization.

Forward Thinking – Anticipating the consequences of situations and decisions; taking appropriate action to be prepared for possible changes.

Providing Support – Provides the tools and creates a supportive environment that allows others to successfully complete their work.