Job Description
Basic Function:
Responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems compare, and assisting with the Appropriated Budget Book production. In addition, assisting the Director and Associate Director with a variety of budget projects.
Department Overview:
Responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems comparison, and assisting with the Appropriated Budget Book production. In addition, assisting the Divisional Dean and Associate Divisional Dean with a variety of budget projects.
Level Scope:
Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.
Essential Functions:
60% of the time the Budget Analyst must:
- Understand internal policies and procedures, generally accepted accounting principles, as well as State Board of Education policies.
- Work as a liaison between the Budget Office and other campus departments.
- Process position budget requests, budgetary analysis and reporting, as well as special projects as assigned by the Assistant Director.
- Knowledge of university budgets, process flows, HR systems and position budgeting experience.
- Work with other departments as a ‘consultant’ to assist in improving their budgeting processes.
- Work with various departments to analyze their activity and propose methods to improve their forecasting and processes.
- Coordination with office staff to assist in various tasks. This includes upgrade testing of the Financial System – Budget Books (Appropriated and Local) production – position tracking – contract printing – and various tasks as assigned.
35% of the time the Budget Analyst must:
- Act as the departmental approver for all travel, and expense reports. Review all p-card expenses charged to the department to ensure purchases are within the policies set by the University and State.
- Reconcile payroll and expense corrections as needed. Perform monthly review of all expense transactions to ensure correct funding source and account codes are being utilized.
- Communicate as needed any changes to University or State financial policies and processes. Ensure all departmental processes related to the financial business of the department are updated and communicated to all stakeholders within the department in a timely manner.
- Act as the financial lead for SON contracts and requisitions. Ensure all contracts are submitted and approved by the University General Counsel.
- Complete and submit the Annual Fiscal Reports for department Self-Support programs to all stakeholders.
- Work with state Initiatives and provide financial business cases and proposals for these programs.
- Financial Metrics and benchmarks for future goals, and provide historical outlook.
- Perform year-end financial analysis on all appropriated and local funding sources and provide financial reports to department stakeholders.
- Ensure ‘real-time’ financial status utilizing automated SON financial report.
- Oversee all hiring financial transactions (partner with HR admin).
- Work with SON leadership team on financial decisions to ensure budget compliance.
- Complete, review and submit the yearly departmental budget forecast to all stakeholders within the department.
- Ensure all appropriated budget funding is tracked and used appropriately based on University and State guidelines. Ensure the appropriate budget is honored and does not go into deficit.
- Perform year-end financial analysis of all local funding sources to ensure funding sources are not in deficit going into the next fiscal year. Complete and submit surplus transfers to reconcile any funding sources that may be in deficit.
- Ensure all new hires within the department are correctly funded by the appropriate funding source. Work closely with the department leadership team to ensure funding is available prior to hiring new staff or faculty.
- Work closely with the department program leads who utilize Adjunct Faculty to ensure funding is available within their programs. Track and report to program leads and stakeholders all salary expenses for Adjunct Faculty.
- Consult with and/or facilitate discussions with SON self-support staff and managers about system efficiency or support for operational, program, financial, or administrative needs.
- Maintain financial system & process related documentation and provide training and/or technical documentation for others to train staff in use of existing or new systems.
- Provide financial use cases/issue cases for central financial system failures.
- Resolve all SON accounting discrepancies.
- Duties/Tasks include:
- Evaluate, improve, and maintain existing SON financial tracking system.
- Serve as financial budget approver prior to Divisional Dean approval.
- Provide ‘real-time’ budget info to Leadership team to enhance financial decision making for all of SON.
- Knowledge of University Based Management/Responsibility Based Management budget models.
5% of the time the Budget Analyst must:
- Ensure all funding sources used within the department are current and are clearly defined. Request new funding sources and supplemental codes as needed.
- Submit check requests to be reimbursed for any expenses covered by a foundation account. Track all check requests submitted for reimbursement.
- Ensure all new department hires who receive research funds as part of their agreement are spent and tracked appropriately.
- Collaborates with the Endowed Chair to ensure all research funds are tracked and spent appropriately.
- Perform other duties as assigned.
Knowledge, Skills, Abilities:
- Excellent problem-solving skills.
- Ability to think critically and analytically.
- Intermediate knowledge of Accounting practices, computer literacy – especially Excel.
- Excellent customer service skills, and excellent communication skills.
- Strong attention to detail.
- Strong leadership skills.
Minimum Qualifications:
Bachelor’s Degree and 5 years experience or equivalent.
Salary and Benefits:
Salary is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):
Required Application Materials:
Please submit all application materials via Boise State Career Site. Be sure to include with your application the following materials:
- CV/Resume that includes employment history (with dates).
- Cover letter that describes your interest in and qualifications for the position.
- Contact information for 3 professional references.
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/
