The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
The Office of Budget Administration (OBA) is responsible for planning, developing and coordination the Agency’s budget and for monitoring Agency’s revenues, expenditures and staffing for all HRA’s programs. The Personal Services unit is responsible for managing and analyzing the personal services budgets for DSS/HRA, DHS, and Mayoral programs, including monitoring salary spending levels, headcount allocations, and overtime expenses, approving baseline changes to the agency’s personnel system, and ensuring the City’s financial management systems is updated appropriately to reflect headcount and budget changes.
The Office of Budget Administration (OBA)/ Personal Services Unit is seeking to fill one (1) Community Coordinator to function as a Budget Analyst who will:
- Review, approve and track overtime expenses across DSS/HRA, DHS, and Mayoral programs, to ensure overtime aligns with the yearly authorized budgets, organizational policies and financial goals authorized by the Mayor’s Office of Management and Budget (OMB).
- Monitor the spending, provide financial analysis, track expenses by identified overtime project codes, and reallocate authorized budgets as needed during the fiscal year.
- Monitor employee separations and additions, analyze agency attrition reports by program area monthly, and calculate attrition rates by programs to identify attrition trends.
- Allocate union-negotiated compensation increases in internal agency systems and the City’s financial management system for DSS/HRA and DHS to be in alignment with approved funding levels.
- Maintain the agency-wide personnel budget and headcount control report, prepare monthly variance reports, modify the PS budget to maintain consistency of baseline budget and actual expenditures.
- Prepare FMS journal entries adjusting expenses to the proper budget codes and reporting categories notifying HRS of any change of incorrect budget codes.
- Prepare Budget Modifications in the City’s financial management system and submit backup documentations to OMB
- Monitor the implementation of cost savings initiatives to ensure the savings targets are met as scheduled.
- Reconcile budget and headcount records from various data systems, analyze complex budgetary issues, and develop recommendations to executive management.
- Work on special projects as needed.
Hours/Shift: 9 to 5
COMMUNITY COORDINATOR - 56058
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
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