Job Description

Overview

The Budget & Accounting Clerk 1 is responsible for the accurate and timely preparation of billings and journal entries, reconciliation of monthly General Ledger (GL) and letters of credit activities.

Examples of key responsibilities include, but are not limited to:

• Inputs and prepares receivable billings and journal entries.
• Analyzes, monitors and verifies receivable sub-ledgers to GL.
• Reconciles and processes Letter of Credit transactions and maintaining custody of the physical Letter of Credit.
• Liaises with external customers and various internal departments regarding billing and collection issues.
• Reconciles various assigned GL accounts including sub-ledger, clearing, deposit and unbilled accounts.
• Performs collection duties and maintains communication with collection agencies.
• Completes month end and year end account reconciliations and reports.
• Maintain damage deposits and other security deposits including processing of refunds.
• Documents and implements accounting policies and procedures.
• Researches and resolves accounting related issues as they arise.
• Assists in implementation of enhancements or new processes.
• Assists in special projects as needed.
• Maintains and prepares files and records related to the work.

Knowledge, Skills & Abilities:

• Considerable knowledge of the policies, practices and procedures governing the work performed.
• Ability to carry out established accounting procedures, to process a variety of accounting transactions, to process a variety of journal entries and to reconcile a variety of accounts.
• Ability to process financial information with speed and accuracy within deadlines, control and balance ledger accounts and to analyze accounts and correct discrepancies.
• Ability to prepare and maintain a variety of records and files related to the work performed.
• Ability to maintain discretion when working with sensitive and/or confidential information.
• Ability to use ERP systems such as PeopleSoft.
• Intermediate to Advanced skill level in Microsoft Office programs such as Word and Excel.
• Ability to use REDMS or a similar Electronic Records Management System.
• Ability to provide effective and timely customer service to a variety of internal and external clients.
• Ability to perform multiple tasks simultaneously, work well under pressure, and deal with stressful situations with professionalism.
• Ability to communicate professionally with internal and external contacts, handle customer complaints and queries.
• Ability to work with minimal direct supervision and deal tactfully and effectively with municipal officials, customers and employees.

Qualifications and Experience:

• A two (2) year college diploma in a related discipline supplemented by a minimum of one (1) year of experience directly related to the duties and responsibilities specified above is required.

Working Conditions:

• Work is performed in an office environment. Frequent mental concentration and visual effort is required.