Job Description

***THIS POSITION IS ON SITE IN BELLEVUE, WA***

Professional Summary

The Administrative Assistant serves as a key operational and administrative partner for a busy branch office, providing comprehensive support to branch leadership, employees, and regional executives. This role is responsible for coordinating day-to-day office operations, managing administrative processes, supporting onboarding activities, planning employee engagement events, and ensuring the branch maintains an organized and professional work environment. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced setting. This position requires strong communication skills, exceptional customer service, and the ability to work collaboratively across various departments while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide administrative support for branch leadership and employees, serving as a central point of coordination for office operations and administrative needs.
• Support branch management with approval-related processes, documentation, and administrative tracking.
• Coordinate and execute branch events, meetings, employee gatherings, and celebrations, including ordering food, supplies, and event materials.
• Process, track, and maintain disclosures and other required documentation while ensuring accuracy and compliance with established procedures.
• Manage office supply inventory, place orders as needed, and maintain appropriate stock levels to support daily operations.
• Process loan cancellations and ensure all required cancellations are completed by established daily deadlines.
• Coordinate closing gifts, food orders, and related logistics for loan closings and client appreciation activities.
• Maintain branch communication boards and organize content, announcements, and employee recognition materials.
• Update and publish monthly employee communications, including the branch "Word of the Month" initiative.
• Facilitate new hire onboarding activities, including questionnaires, welcome gifts, workspace and equipment coordination, and 90-day onboarding milestones.
• Manage and process FedEx outbound and return shipments, ensuring timely tracking and delivery of equipment and materials.
• Monitor branch expenses and submit receipts, invoices, and supporting documentation for reimbursement and payment processing.
• Issue checks to clients, vendors, and other authorized recipients in accordance with company procedures.
• Provide administrative support for BDAP-related functions and special initiatives.
• Coordinate conference room reservations with property management partners to prevent scheduling conflicts and ensure meeting space availability.
• Maintain and replenish postage funds while managing the branch mail and postage system.
• Coordinate employee recognition programs, including birthday celebrations, work anniversaries, gifts, and appreciation activities.
• Provide administrative support to regional executives, assisting with special projects, reporting, scheduling coordination, and ad hoc requests.
• Maintain a welcoming, professional, and organized office environment while serving as a resource for employees and visitors.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 2+ years of administrative, office coordination, executive support, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Experience coordinating meetings, events, employee engagement activities, or office programs.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Experience processing invoices, expenses, purchase requests, or administrative financial tasks preferred.
• Demonstrated ability to work independently and take initiative in solving problems.
• Strong interpersonal skills with a customer service-oriented approach.
• Experience supporting onboarding, employee recognition programs, or office operations preferred.
• Ability to collaborate effectively with leadership, cross-functional teams, vendors, and external partners.
• Reliable attendance and ability to work onsite Monday through Friday from 8:00 AM to 5:00 PM.
• Comfortable working in a dynamic environment while adapting to changing priorities and business needs.

Schedule: Monday - Friday, 8am - 5pm

Job Type & Location

This is a Contract to Hire position based out of Bellevue, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.