Job Description

Position: Bookkeeper / HR Admin (Part-Time)

Working Hours: US Hours (4 hrs a day)

Location: Remote Work

We are seeking a highly organised and detail-oriented Bookkeeper / HR Administrator to support daily financial, operational, and administrative functions within the business. This role involves managing employee timekeeping records, customer invoicing, payment follow-ups, QuickBooks reconciliations.

Key Responsibilities

• Daily bookkeeping in QuickBooks
• Analyse employee clock-ins and clock-outs on the system and prepare reports for supervisors to ensure timekeeping accuracy and compliance.
• Monitor and ensure tasks are being logged correctly within internal systems.
• Transfer and customise tasks onto customer QuickBooks invoices accurately.
• Conduct weekly analytics and operational checks, including monitoring package turnaround times and identifying customers requiring additional services or follow-ups.
• Prepare and send final customer invoices for completed services.
• Follow up on outstanding payments primarily via email communication.
• Process and securely manage customer credit card information where required.
• Manage and track customer hourly service bundles and usage.
• Perform QuickBooks reconciliations and assist with bookkeeping functions.
• Take ownership of light IT project coordination with monthly check‑ins.
• Maintain accurate financial and administrative records across systems.

Requirements

• Previous experience in bookkeeping, accounting administration, or HR administration.
• Strong experience working with QuickBooks.
• Familiarity with ClickUp, FingerCheck (payroll), and PandaDoc is advantageous.
• Excellent attention to detail and organisational skills.
• Comfortable contacting clients regarding invoices
• Tech Savvy
• Strong written communication and customer follow-up abilities.
• Ability to analyse reports, identify discrepancies, and resolve issues efficiently.
• Comfortable handling confidential financial and customer information.
• Strong problem-solving skills and ability to work independently in a fast-paced environment.

Benefits

1. Comfortable working U.S. hours
2. Remote work from home

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.