Job Description

TITLE: BOOKKEEPER

QUALIFICATIONS

High school diploma or General Education Degree

Training in bookkeeping, accounting, and business mathematics

Minimum experience as determined by the Board

Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment

Knowledgeable with word processing, data bases, spread sheets, and reports

Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy

Good interpersonal and communication skills

Excellent organizational skills

Works well under pressure and deadlines

Self-motivated

Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO

Clerk/Business Manager

JOB SUMMARY

To assist in the administration of the district's business operations to provide the maximum services for the financial resources available. Use independent judgment in addition to routine work to effect the smooth and efficient operation of the office.

MAJOR DUTIES AND RESPONSIBILITIES

Finances and Related Record-Keeping

Maintain a complete and systematic set of records of all financial transactions of the district

Be responsible for maintaining accurate teacher and student accounts, which includes receipting, counting, and depositing all money received

Record the details of school financial transactions in the appropriate journals and subsidiary ledgers from such sources as requisition and payroll records

Summarize and balance entries recorded in individual journals and ledgers, and transfer data to general ledgers

Prepare financial statements, including income statements, and cost reports to reflect financial condition of the district

Trace errors and record adjustments to correct charges or credits posted to incorrect amounts

Receive and account for all cash flow through the school, including bank deposits and balances each day

Maintain records for state sales tax

Maintain records of all fines during the school year

Reconcile cancelled payroll and accounts payable checks with bank statements and verify the bank balance with statements

Prepare withholding, social security, and other tax returns

Enter all purchase orders into the computer and keep track of the paid and unpaid status of each purchase order

Keep track of expenditures on account encumbrance sheets

Ensure the daily operation and monitoring of accounts payable work flow and accuracy

Code bills, account numbers, and vendor amounts monthly to assist the clerk/business manager in investing funds and in preparing monthly reports

Maintain business book in a manner approved by the auditing firm and prepare all books for annual audit

Maintain inventory and receipts in goods

Distribute and inventory supplies

Other

Operate equipment, such as computers, copiers, intercom systems, calculators, telephone systems, and scanners

Complete clerical duties including typing, filing, and distributing reports and memorandums

Data entry

Assume responsibility for his or her continuing professional growth and development by such efforts as attendance at professional meetings, membership in professional organizations, enrollment in advanced courses, and by reading professional journals and other publications

Seek assistance should emergencies arise

Represent the school district in a positive manner

Know and follow school district policy and chain of command

Perform other duties as assigned

EVALUATION

Performance of this position will be evaluated periodically by the clerk/business manager in conformance with federal and state law, administrative rules, and Board policy.

TERMS OF EMPLOYMENT

This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth in this job description shall not create a property right in the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

NOTE

All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.

Legal Reference: I.C. � 33-512 Governance of Schools

I.C. � 33-1210 Information on Past Job Performance