Job Description

Bookkeeper is responsible for processing payroll using an HRIS system and managing accounts payable operations through accounting software. This role requires strong organizational skills and attention to detail to ensure the accurate and timely management of payroll and accounts payable processes.

DUTIES AND RESPONSIBILITIES:

1. Process and manage bi-weekly payroll using HRIS system, ensuring accuracy and compliance with company policies and labor regulations. Work cohesively with Human Resources and respond to employee inquiries regarding paychecks.

2. Maintain and update employee payroll records, including benefits, tax withholdings, and deductions.

3. Reconcile payroll accounts, prepare journal entries, and resolve discrepancies.

4. Process vendor invoices and payments using an expense management system, ensuring proper approvals and accurate coding in accounting software.

5. Reconcile vendor accounts and resolve payment or invoicing discrepancies promptly.

6. Support month-end and year-end closing by preparing payroll and accounts payable reports.

7. Ensure compliance with payroll tax filings, 1099 reporting, and organizational policies, maintaining accurate documentation.

8. Work closely with internal departments and external auditors to provide documentation and resolve inquiries related to payroll and accounts payable.

9. Perform additional duties as assigned, demonstrating flexibility, initiative, and a proactive approach to supporting organizational goals and priorities.

10. Provide exceptional customer service by delivering professional and timely responses to internal and external inquiries via telephone, email, fax, or in person.

JOB QUALIFICATIONS:

High school diploma or equivalent required

Associate degree in accounting highly preferred

Must be detailed oriented and PC proficient

Must have proficient skills in Microsoft Office applications especially in Excel

Experience with various accounting and payroll systems; UKG HRIS, MIP Abila and Concur preferred

Minimum one (1) year experience in accounting, cash handling or related position preferably in a health care environment

Ability to work independently and meet deadlines

Strong analytical and problem-solving abilities

Must be able to type 40 wpm and 10-key by touch

Bilingual in English/Spanish preferred

Scheduled hours and/or work locations are subject to change

PHYSICAL ACTIVITIES AND REQUIREMENTS:

Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.

Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.

Hearing: Able to hear average or normal conversations and receive ordinary information.

Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.

Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.

Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.