Remote Raven

Bookkeeper & Family Business Operations Coordinator (Remote)

Remote Raven  •  Republic of the Philippines (Remote)  •  2 hours ago
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Job Description

Bookkeeper & Family Business Operations Coordinator (Remote)

About Us

We are a U.S.-based family operating several businesses across real estate development, construction, property management, Airbnb hospitality, and real estate sales. We are looking for a long-term team member who will become an integral part of our family office, helping keep our businesses financially organized and operating efficiently.

This is not a traditional virtual assistant position. We are looking for someone who is highly organized, detail-oriented, trustworthy, proactive, and experienced with bookkeeping and business operations.

Our goal is to build a long-term relationship with someone who enjoys creating systems, solving problems, and helping businesses stay organized.

Primary Responsibilities

Bookkeeping (Primary Responsibility)

Manage bookkeeping for multiple U.S. businesses using QuickBooks Online, including:

  • Multiple company files
  • Bank and credit card reconciliations
  • Transaction categorization
  • Accounts payable
  • Accounts receivable
  • Vendor management
  • Receipt collection and organization
  • Monthly financial reports
  • Budget vs. actual reporting
  • Cash flow tracking
  • Preparing records for CPA
  • Maintaining organized financial documentation
  • Following up on missing information
  • Keeping books current and accurate

Airbnb & Property Management

Assist with:

  • Guest messaging
  • Cleaner scheduling
  • Maintenance coordination
  • Expense tracking
  • Reservation tracking
  • Supply inventory
  • Monthly property reports
  • Vendor coordination

Executive & Administrative Support

Provide administrative support including:

  • Calendar management
  • Email organization
  • Travel research and planning
  • Internet research
  • Document preparation
  • Google Drive organization
  • Creating SOPs (Standard Operating Procedures)
  • Data entry
  • Vendor research
  • Scheduling
  • General business support

Qualifications

Required

  • Minimum 3 years of QuickBooks Online experience
  • Experience managing bookkeeping for multiple companies
  • Excellent written and spoken English
  • Strong Microsoft Excel and Google Sheets skills
  • Highly organized
  • Extremely detail-oriented
  • Strong problem-solving skills
  • Ability to work independently
  • Excellent time management
  • High level of integrity and confidentiality
  • Reliable high-speed internet
  • Quiet home office

Preferred

  • QuickBooks Online ProAdvisor Certification
  • Experience supporting U.S. businesses
  • Real estate bookkeeping experience
  • Construction bookkeeping experience
  • Airbnb/property management experience
  • Experience with Google Workspace
  • Experience creating SOPs and business processes

Personality We’re Looking For

The ideal candidate:

  • Loves organization
  • Notices details others miss
  • Takes initiative without being asked
  • Enjoys improving systems
  • Communicates clearly
  • Is dependable
  • Wants a long-term position
  • Is comfortable managing multiple priorities
  • Takes ownership of their work

Requirements

This is a 100% Remote Job

Up to $10/hr

Remote Raven

About Remote Raven

We provide professional, well-trained and thoroughly screened virtual assistants to meet your hiring needs.

Remote Raven will connect you with a highly qualified virtual assistant to quickly fill your positions, allowing you time to focus on your business. Our local recruiting managers are able to identify, meet in-person, interview and select potential candidates. With no start up fees or minimum hours mandate, Remote Raven provides you with an affordable and flexible choice for finding your ideal assistant.

Industry
Unknown
Company Size
51-200 employees
Headquarters
Scottsdale, Arizona
Year Founded
Unknown
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