• Process 35–45 client bills per billing cycle (twice monthly) in compliance with individual contract requirements
• Review contracts prior to billing to confirm billing terms, retention rates, and approved line items
• Create and configure new jobs in SAGE 50 based on reviewed contract terms
• Build and maintain corresponding billing spreadsheets aligned to SAGE job records
• Receive, code, and track vendor and subcontractor invoices in SAGE 50
• Prepare and manage lien waivers for subcontractors in conjunction with payment processing
• Escalate payment disputes or unresolved invoice discrepancies to the Accounting Manager promptly
• Maintain the billing log with current status on all 35–45 active monthly bills throughout the billing cycle
• Support Accounting Manager with documentation requests during month-end close, external reviews, or audits
• Proactively communicate cycle status, volume, and known delays on a scheduled basis
Education
Associate degree in Accounting, Business Administration, or a related field preferred
High school diploma or equivalent required; relevant experience may substitute for degree
Experience
Minimum 2 years of billing, accounts payable, or accounting support experience required
Experience in construction, contractor, or project-based billing strongly preferred
Familiarity with contract billing platforms (Textura, Procore, or similar) preferred
Experience with SAGE 50 or comparable accounting software preferred
Knowledge & Skills
Proficiency in Microsoft Excel, including data entry, formatting, and formula-based tracking
Understanding of basic accounts payable and accounts receivable workflows
Ability to read and interpret contract billing terms, retention clauses, and payment schedules
Strong attention to detail and accuracy in high-volume, deadline-driven environments
Organized, self-managing work style with ability to maintain multiple billing cycles simultaneously
Clear written and verbal communication; able to coordinate with project managers and vendors
Cogent Analytics is a business management consulting firm committed to serving privately held businesses in the US. Founded in 2014, we've grown from a small team of six to a thriving organization of over 220 dedicated professionals serving Main Street businesses across 36 U.S. states.
Our mission is to improve the lives of business owners by providing honest and effective business consulting services. We believe that small to mid-sized businesses are the backbone of our economy and the lifeblood of their communities. Our people-centric approach focuses on the individuals behind the businesses and the communities they serve.
At Cogent Analytics, we're more than just a business - we're a family that acts like a business from time to time. We invest heavily in our team, fostering a culture of support, growth, and recognition. We're proud of our A+ Rating with the Better Business Bureau, client testimonials, and lifecycle relationships that are testaments to our ethical business practices.
Join us as we continue to champion the cause of the entrepreneur, helping businesses overcome challenges, achieve their full potential, and contribute to the strength and vibrancy of our communities.
At Cogent, your business is our business — let's build something together.
Website: www.cogentanalytics.com
Email: info@cogentanalytics.com
Phone: (336) 665-8154
