Job Description

Performs responsible clerical work involving the preparation and/or maintenance of fiscal or related records; which includes, but are not limited to preparing, distributing, and filing purchase orders, performing payroll functions, reconciling vendor statements, and preparing vendor accounts to be paid; receiving, compiling, and verifying invoices for data entry, etc. Work is performed under regular supervision, reporting to the Controller.

Requirements

• Matches PO’s and receiving tickets to related invoices for payment.
• Reviews program departments’ coding for accuracy with agency uniform chart of accounts.
• Codes general and administrative invoices.
• Inputs invoices to computer to ensure timely payments.
• Prepares vouchered invoices with support for review by Controller.
• Processes approved payments to vendors via established check writing procedures.
• Maintain agency travel advances and follow up for expense report completion.
• Prepares vendor analysis as requested by supervisor.
• Reconcile monthly bank statements.
• Prepare journal entries as job function dictates.
• Takes cash deposits to the bank as needed.
• Maintains postage funds and prepares monthly J/E for postage.
• Serves a second point of contact for postage machine and replenishes ink, etc.
• Order paper for agency use and ensure availability for agency operations.
• Performs additional tasks as required.
• Prepares vendor 1099 form.

KNOWLEDGE, SKILLS AND ABILITIES

• Must have intermediate skills in Microsoft Excel. General knowledge of bookkeeping terminology, methods, procedures, and equipment.
• General knowledge of routine accounting principles and procedures; general knowledge of standard office procedures and practices
• General knowledge of routine payroll principles and procedures; general knowledge of standard
• Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures
• Ability to enter data with speed and accuracy; ability to perform mathematical computations with speed and accuracy.
• Able to use a variety of office machines and computer with speed and accuracy.
• Maintain effective working relationships with associates; ability to establish effective communication and maintain cooperative relationships with outside vendors and customers.
• Ability to work remotely. This position has the flexibility to work a set hybrid schedule with both in office and remote hours, after training is completed

EDUCATION AND EXPERIENCE

• Requires an associate degree with 3 years of recent bookkeeping experience.
• Supplemented with courses in accounting, computer science or banking.
• Intermediate skill level in Microsoft Excel.
• Must possess a current valid Virginia Driver’s license, and meet the agency driving eligibility standards