Job Description

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

The Bookkeeper will be responsible for managing day-to-day bookkeeping and financial data entry, maintaining accurate records in QuickBooks, entering and tracking purchase order information, reconciling financial activity, and supporting routine accounting processes.

This role requires at least 2 years of bookkeeping, accounting support, or related experience and is suited to someone who is highly accurate, organized, and comfortable working independently with financial records and repetitive data-entry tasks.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

QuickBooks Bookkeeping

• Maintain accurate and up-to-date financial records in QuickBooks.
• Record and categorize day-to-day financial transactions.
• Maintain an organized chart of accounts and ensure transactions are coded appropriately.
• Review financial records for missing, duplicate, or incorrectly categorized transactions.
• Maintain supporting documentation for bookkeeping activity.
• Assist with keeping the general ledger accurate and current.

Purchase Order Data Entry

• Enter purchase orders accurately into the appropriate systems.
• Maintain organized records of purchase orders and related documentation.
• Verify purchase order information, including vendors, amounts, dates, and supporting details.
• Identify missing or inconsistent information and follow up as needed.
• Ensure purchase order records align with relevant invoices and financial documentation.
• Maintain accuracy when processing large volumes of information.

Accounts Payable & Accounts Receivable Support

• Assist with recording vendor bills, payments, and customer transactions.
• Maintain accurate vendor and customer records.
• Track outstanding transactions and flag discrepancies when identified.
• Support invoice and payment reconciliation.
• Assist with routine accounts payable and accounts receivable bookkeeping activities as required.

Financial Data Management

• Perform accurate and timely financial data entry.
• Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.
• Review entered information for completeness and accuracy.
• Help maintain clean and reliable financial data across systems.
• Follow established bookkeeping procedures and internal controls.

Reporting & Month-End Support

• Assist with routine financial reporting and month-end bookkeeping activities.
• Provide organized records and supporting documentation to accounting or finance leadership.
• Help ensure transactions are properly entered and reconciled before reporting periods close.
• Generate basic QuickBooks reports when requested.

Qualifications

Experience

• 2+ years of bookkeeping, accounting support, or related experience.
• Hands-on experience using QuickBooks for day-to-day bookkeeping.
• Experience with financial data entry.
• Experience entering and maintaining purchase orders is strongly preferred.
• Familiarity with accounts payable, accounts receivable, and reconciliations.

Skills

• Strong working knowledge of QuickBooks.
• Ability to work effectively with spreadsheets and financial data.
• Familiarity with Microsoft Excel or Google Sheets.
• Strong data-entry skills with a high degree of accuracy.
• Ability to organize and maintain financial documentation.
• Understanding of basic bookkeeping and accounting principles.
• Familiarity with transaction categorization and general ledger maintenance.
• Understanding of invoices, purchase orders, bills, and payments.
• Ability to identify discrepancies and investigate basic bookkeeping issues.
• Strong attention to detail and consistent financial recordkeeping.
• Ability to manage multiple transactions and priorities.
• Ability to independently manage responsibilities while communicating issues when necessary.
• Ability to handle confidential financial information appropriately.

What Success Looks Like

• QuickBooks records remain accurate, current, and properly organized.
• Purchase orders are entered accurately and on time.
• Financial transactions are consistently categorized and documented.
• Bank and account reconciliations are completed accurately.
• Purchase order, invoice, and payment discrepancies are identified quickly.
• Financial documentation is easy to locate and properly maintained.
• Bookkeeping data is reliable and ready for reporting or accounting review.
• Finance and operations teams spend less time correcting data-entry errors or searching for missing information.

Opportunity

The Bookkeeper will have the opportunity to take ownership of essential bookkeeping processes and help maintain the financial accuracy of a growing organization.

The role will work directly with QuickBooks, purchase orders, transaction records, and other core financial information while helping maintain organized and dependable bookkeeping processes.

Application Process:

To be considered for this role these steps need to be followed

• Fill in the application form
• Record a video showcasing your skill sets