Job Description

Employment Status: Full-Time / 40 Hours per week

FLSA Status: Non-Exempt (Hourly)

Schedule/Work Hours: Monday-Friday (8am-5pm)

Reports to: Pastor or Supervisor Title

Full-Time Benefits should include:

• Paid Holidays/Holy Days (vary by location)

• 403b Retirement

• 401 (a) Pension Plan

• Medical, Dental, Vision, Life

• Employee Assistance Program

• Short-term/Long-term Disability

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of financial and Human Resources functions. The Bookkeeper is responsible for managing day-to-day financial transactions, maintain accurate financial records, reconciling accounts, preparing financial statements. In addition, the Bookkeeper position is responsible for recruitment, on-boarding, maintaining personnel files, bi-weekly payroll and reconciliation of benefits. The Bookkeeper is responsible for keeping the Pastor abreast of financial and Human Resources developments via reports and on-going communication. The position requires experience in bookkeeping, a strong understanding of accounting principles, and an understanding of employment law.

Position Responsibilities:

Accounting/Bookkeeping

· Provides Bookkeeping, Payroll, and Human Resources support for the parish.

· Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.

· Maintains accounts payable/receivable, payroll, deposit and financial records.

· Posts deposits of contributions, donations, and other receipts in accounting system.

· Prepares change boxes for special activities and accounts for monies.

· Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.

· Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.

· Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.

· Prepares financial budget and reports for pastor approval and prepares status reports for staff.

· Monitors budget to actual performance.

· Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.

· Coordinates all financial reports and letters with the local Pastor

· Oversee electronic giving (credit card, online, ACH, etc) records and deposits.

· Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.

· Attends Finance council meetings.

· Preparation: Reconciliation of monthly organization financial reports.

Human Resources Duties

· Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.

· Responsible for providing Pastor appropriate time report registers for review and approval.

· Ensures employee records are always current and accurate in HRIS system.

· Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

· Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.

· Assist Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.

Requirements

Other Requirements

· Ability to establish and maintain effective working relationships.

· Exceptional communication and collaboration skills.

· Strong organizational and time management skills.

· Ability to work in fast-paced environment.

· Assists other office personnel in completing duties as needed.

· Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.

· Always maintain confidentiality.

· Supports and upholds the philosophy of Catholicism and the mission of the parish.

· Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

· Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.

· Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.

· Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.

· Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

· Performs other duties as assigned.

Minimum Qualifications to include Knowledge and Skills:

QUALIFICATIONS:

• Education
  • High school diploma or equivalent (Bachelor’s degree in accounting or related field preferred).
• Experience
  • Experience and knowledge of General Accepted Accounting Principles (GAAP).
  • Experience with accounts payable (A/P), accounts receivable (A/P), general ledger, payroll, and bank/benefit reconciliation.
  • Experience with Parish accounting, payroll systems, and tax compliance (preferred).
  • Working knowledge of computer, copy machine, printer/fax/scanner, business phone system, and other office equipment.
• Knowledge and Skills
  • Bilingual (English/Spanish) (preferred)
  • Strong knowledge of bookkeeping and accounting principles.
  • Ability to compute rate, ratio, and percent and to draw and interpret graphs.
  • Proficiency in accounting software (QuickBooks, Xero, etc.) and MS Office Suite (Excel, Word, PowerPoint, Outlook).
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive financial information with integrity and discretion.
  • Must have good critical thinking and problem-solving skills.
  • Must be detail oriented, organized, self-motivated, work well independently and on a team.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer