Job Description

About the Opportunity

This is an opportunity for a Bookkeeper to join a nationally active title insurance and 1031 exchange platform, supporting a high-volume, multi-state transaction environment. This role sits at the center of financial operations, with a strong focus on escrow accounting, transaction accuracy, and compliance. It offers meaningful exposure to complex real estate transactions and the ability to play a critical role in ensuring smooth, compliant closings across the business. 

About the Company

Our client is a North New Jersey-based firm with a national presence, specializing in title insurance and 1031 exchange services. The platform supports a high volume of residential and commercial transactions, with a reputation for precision, compliance, and operational excellence across multiple states.

Role & Responsibilities

Escrow & Trust Accounting

• Maintain and reconcile escrow and trust accounts
• Process, record, and disburse escrow funds for real estate closings
• Investigate and resolve discrepancies in a timely manner
• Perform monthly three-way reconciliations (bank statement, escrow ledger, trial balance)

1031 Exchange Accounting

• Record and track forward, reverse, and improvement exchange transactions
• Monitor exchange timelines and flag at-risk transactions
• Prepare exchange proceeds reports and coordinate with Qualified Intermediary (QI) team
• Maintain proper documentation and audit trails in accordance with IRS requirements

General Bookkeeping & Accounts Management

• Manage accounts payable and receivable, including premium remittances
• Record daily financial transactions in QuickBooks
• Reconcile bank, credit card, and general ledger accounts
• Process payroll entries
• Manage vendor relationships and ensure timely payments
• Support month-end and year-end close processes

Reporting & Compliance

• Generate financial reports including P&L, balance sheets, and transaction summaries
• Assist with premium tax filings and multi-state remittance schedules
• Support audits and regulatory reviews
• Maintain records in accordance with title insurance regulations
• Prepare 1099s and required tax documentation

Qualifications

• 3–5+ years of bookkeeping experience within title insurance, real estate settlement, or closing services
• Experience processing and reconciling HUD-1 and/or ALTA Settlement Statements (CD/TRID)
• Strong understanding of the full real estate settlement lifecycle
• Solid knowledge of escrow accounting and trust account reconciliation
• Familiarity with 1031 exchange rules and Qualified Intermediary processes
• Proficiency with accounting software (QuickBooks preferred)
• Strong Excel skills
• Highly detail-oriented with a high degree of accuracy and integrity
• Ability to manage a high volume of transactions in a deadline-driven environment
• Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)

Compensation, Hours, Location

• Salary: commensurate with experience, pls send your salary reqs
• Full-time | Monday – Friday
• Location: North New Jersey (Englewood Cliffs)
• Benefits include health coverage, paid time off, and employee savings plan
• Support for continuing education and industry certifications