Job Description

Minimum requirements:

• Customer Service orientated.
• Strong accounts payable and reconciliation experience.
• Attention to details.
• Work well with a large team and independently.
• Ability to work well under pressure and meet deadlines. (Very deadline driven organisation)
• Enable to interact with all departments within the company.
• Must have SYSPRO experience non-negotiable.
• Microsoft Excel of basic to intermediate level.
• Matric/Equivalent NQF level 4
• Diploma or Degree in Finance would be an advantage.

1.Creditors Function:

Ø Maintain supplier master files in line with preferred suppliers and company procurement policy.

Ø Process authorised suppliers invoices on SYSPRO. (ZAR and Foreign currency)

Ø Reconcile supplier control accounts on monthly basis to supplier statements (ZAR and Foreign currency)

Ø Review Supplier Age Analysis

Ø Review GRN report and liaise with dispatching department regarding any abnormalities.

2: Cashbook/Payments:

Ø Perform weekly Cashbook reconciliations on the ZAR and Foreign currency Cashbooks.

Ø Processing of up to 8 cashbooks (transaction accounts, credit cards, CFC {USD and EURO} petty cash across branches)

Ø Loading payments on business online platforms (ZAR and Foreign currency)

Ø Opening of new beneficiaries on the business online platforms.

Ø Work independently with our foreign suppliers in terms of communicating queries on invoices, reporting delays in payments to suppliers.

Ø Reconciling the Foreign supplier payments to Forward Cover contracts taken out.

Ø Applying for Forward Cover contracts.

3: Month end Processing:

Ø Prepare monthly creditor reconciliations.

Ø Perform month-end balance sheets recons for review by Financial Manager.

Ø Process month -end journals entries {Depreciation, interest adjustment, accruals etc}

Ø Able to assist with reconciling VAT on monthly basis.

Ø Work within the month end reporting timeframes set by Financial Manager.

4: Audit:

Ø Work closely with internal audit terms.

Ø Prepare and provide the necessary information to auditors during half year and annual audit.

4: Adhoc duties:

Ø Assist with the completion of Supplier credit/vendor documentation.

Ø Maintain supplier list and ensure all required documentation is filed methodically in preparation for annual BBBEE audits and financial audits.

Ø Maintaining Fixed Asset register