Overview
We are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.
Key Responsibilities
Expenses & Credit Cards
Manage Payhawk expense and credit card processing
Chase missing receipts and supporting documentation
Code transactions accurately and complete reconciliations
Purchase Ledger
Process supplier invoices accurately and in a timely manner
Run payment runs in line with agreed schedules
Manage LATAM contractor invoices and payments
Sales Invoicing
Raise weekly permanent placement sales invoices
Ensure accuracy of billing and supporting information
Credit Control
Proactively chase overdue debts by phone and email
Maintain clear records of credit control activity
Attend regular credit control meetings
Contractor Payroll Administration
Set up new contractor assignments and extensions (UK & US)
Answer contractor and internal payroll queries
Chase timesheets and maintain timesheet tick lists
Complete timesheet administration to agreed deadlines
Systems & Reconciliations
Review and code transactions in Xero, including correct recharge codes
Support month-end processes as required
Inbox & Query Management
Manage the HelpScout shared inbox
Respond to routine finance queries
Triage and allocate emails appropriately
Process & Team Support
Update and maintain finance process notes and documentation
Attend weekly team meetings and other regular finance meetings
Provide ad hoc finance and administrative support as required
Strong working knowledge of Xero (essential)
Experience with expense management tools (Payhawk desirable)
Confident handling credit control, including phone chasing
High level of accuracy and attention to detail
Well-organised, able to manage multiple deadlines
Clear and professional communication skills
Comfortable working with routine processes and ad hoc requests
Collaborative team player with a practical, problem-solving approach
Talent Shore connects top talent in South Africa with leading recruitment businesses in the United Kingdom, Europe and the United States.
We’re proud to be the first offshoring company, focussed on the recruitment sector, with a track record of successfully helping recruitment businesses to scale up through cost-effective talent acquisition and management.
For companies, we take the risk out of the offshoring process by supporting your business to effectively scale your operations and maximise the productivity of your teams in the UK, Europe, USA and South Africa. South Africa has an amazing pool of talented and skilled professionals who can help your business grow.
For SA employees, we are looking for Recruitment / Talent Acquisition / Admin / Compliance / Accounting specialists of varying levels of skill and experience. The international clients we work with offer excellent salaries, in-country support, professional development and real investment in your career growth.
Reach out to our team today.
