Job Description

Civil Service Title- Administrative Business Promotion Coordinator - Must be serving permanently in the title, or must have taken, passed and be reachable on the civil service list.

This position reports to the Division of Bridges Assistant Commissioner for Finance and Performance Management. The Division of Bridges (the “Division”) is seeking to hire a Senior Procurement and Budget Coordinator. This individual will be responsible for communication and coordination with stakeholders across the Division, Agency, and external entities in relation to the Division’s procurements and invoicing, specifically regarding the City’s Procurement and Sourcing Solutions Portal (“PASSPort”) and Financial Management System (“FMS”). The position will also be responsible for reducing timelines for registering contracts and invoice disbursements by reviewing Agency and Division procurement process. Additionally, this position will work to encourage Minority and Women-owned Business Enterprise (“M/WBE”) participation in M/WBE Non-Competitive Small Purchase solicitations, procure goods & services for revenue generating units, and assist the Assistant Commissioner of Finance & Performance Management with special projects and procurements.

Responsibilities:
Support the Assistant Commissioner to ensure the integrity of the procurement process; advice on decisions concerning the administration, renewal, or termination of contracts or procurements;
Review and analyze revenue generating units within the division (e.g. Truck Permit Unit, Weigh in Motion, etc), not limited to reviewing processes and systems or fee structure;
Coordinate the procurements for revenue generating units by classifying the procurement methods and preparing procurement documents;
Encourage use of the M/WBE Non-Competitive Small Purchase method by identifying procurements to use this method and performing outreach to City-certified M/WBE vendors encouraging responses to solicitations;
Point of contact for the Division for PASSPort-related questions and problems to troubleshoot solutions in procurement and invoicing;
Keep abreast of changes in procurement rules and practices, and effectively implement these changes in the Agency;
Advises executives and staff as needed on all procurement matters, Local Laws, City administrative requirements, and Comptroller’s Office policies and procedures regarding purchasing/contracting operation; disseminates alerts and updates as to developments in procurement-related law; recommends and oversees training for procurement staff;
Coordinate invoicing for Government-to-Government procurements by assisting outside government agencies who are unfamiliar with PASSPort and/or FMS or submit invoices in PASSPort on their behalf if they refuse to use the City’s system;
The Division’s point of contact with Amtrak for the initiation and invoicing of force accounts for capital projects with bridges crossing Amtrak property;
Collaborate on special projects with the Assistant Commissioner of Finance and Performance Management and manage their implementation for ad hoc situations outside of the Division’s typical operations;
Review and analyze capital eligibility clauses within contracts to ensure compliance with relevant regulations and industry standards; and
Perform other related duties.

Preferred Qualifications:
Previous experience as an ACCO or DACCO within a City Agency.
Experience interacting with vendors, especially City-certified M/WBE vendors;
Knowledge of PASSPort and FMS3;
Strong interpersonal skills for communicating with individuals across City agencies and outside public and/or private entities;
Experience with City procurement, contracts, and budgeting; and
Familiarity with Procurement Policy Board Rules, Comptroller Directives, and City processes.

Preferred Skills:
Understanding of NYC Procurement Policy Board (“PPB”) Rules.
Understanding of NYC Comptroller’s Office Directives including 1, 7, and 10.
Knowledge of NYC Capital Budget Cycle
Knowledge of City systems such as FMS and Passport, etc.
Advanced Proficiency in Microsoft Office – Excel, Access, PowerPoint and Projects.
Attention to details to manage and review contracts and agreements.
Outstanding communication and writing skills

Work Location
55 WATER ST, MANHATTAN, 10041

Hours
8:00AM - 4:30PM

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 778405. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

Qualifications

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or

2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.