Job Description

Civil Service Title- Administrative Manager II (NM)

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE IN DOT, OR BE REACHABLE ON DOT's PROMOTIONAL LIST.

Serves as backup to the Personnel Coordinator in the Management and Support Services section of the Division of Bridges. Reports directly to the Personnel Coordinator. The Deputy Personnel Coordinator will be responsible for assisting with all personnel functions for the Division; which includes, collection and preliminary review of documents needed to process growth-based and new hire personnel actions; processing personnel actions in PAIRs, coordinate with the Division’s Lead Personnel Liaison as well as Bureau Liaisons; interact with other divisions including the agency’s Personnel Office, Budget, Payroll and Timekeeping; act as Leave Coordinator and confirm balances for extended annual leave requests; attend meetings; conduct and/or monitor interviews including list calls; assist in creating and entering job postings in NYCAPs, assist with CityTime and/or payroll issues; processing assignment differentials, assignment and transfer forms, DP72’s, resignation, monthly separation reports, equipment retrieval forms when employee separates from agency, collects, retrieves DOT equipment and IDs, create and update personnel folders, create personnel tracking reports, assist with the collection of performance evaluations; create, update organizational charts and org chart portal, provide complete coverage for the Personnel Coordinator and Lead Liaison in their absence, including assisting the Director of Administration as needed with any HR matters that arise; and other personnel-related duties as necessary.

Preferred Skills
Ability to communicate effectively in verbal and written form. Ability to interact professionally with a diverse group of executives, administrative and engineering staff. Proficient in Microsoft Word, and Excel. Knowledge of PAIRs, NYCAPs, Smart Recruiters, Visio

Work location
55 WATER ST, MANHATTAN, 10041

Hours
8:00AM - 4:00PM

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply online at nyc.gov/studentloans or nyc.gov/dcas.

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 779493. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.