Brown Shipley is looking for an experienced Board Secretary/Executive Assistant to join us on a 6 month fixed term contract. This is a unique opportunity to work closely with our Board, Executive Committee and senior leadership team, playing a key role in ensuring the smooth running of Board and Committee activity. You'll be at the centre of important conversations, helping to coordinate meetings, manage governance processes and support effective decision making across the organisation. If you are highly organised, thrive in a fast paced environment and enjoy building strong relationships with senior stakeholders, we'd love to hear from you.
1.Support the Group Secretary General in the management of all BSCO Boards and Board Committees.
2.Schedule all quarterly and ad-hoc BSCO Board meetings and Board Committees.
3.Prepare and distribute all BSCO Board reports (including via the use of Diligent).
4.Be the key administrative contact in the UK of Diligent.
5.Provide BSCO Board minute taking as required and ensure that all actions are recorded and distributed to those who have actions allocated to them.
6.Prepare the BSCO Board and Board Committees rolling agendas.
7.File all BSCO Board and Board Committee reports and minutes in a central folder and assist the Chair, NEDs and members with any related relevant secretariat requests.
9.To act as Executive Assistant to the BSCO Non-Executive Directors by providing diary management and any other operational support as required such as expenses and travel.
10.Build strong relationships with all members of the BSCO Boards and Executive Committee, Corporate Center and other key stakeholders.
11.Act as secretary to BSCO ExCo to include the scheduling of all meetings, the preparation and distribution of documentation (including the use of Diligent), minute taking, the preparation of the rolling agenda, filing of reports and minutes within a central folder and assisting members with any relevant secretariat requests.
12.Work with the Chief of Staff to help co-ordinate activity with the BSCO Executive Committee to prepare for Board meetings and presentations, and support with feedback post meetings.
13.Provide relevant BSCO Board, ExCo and regulatory documentation to the auditor and/or regulator as requested.
14.Review and update the annual Longform Report for the CSSF in relation to BSCO Boards and Committees.
15.Administer the BSCO Composition of Boards and Committees and manage the related Terms of Reference.
Proven and relevant EA/PA experience in a financial services (regulated) or associated banking sector.
Experience in managing diary management and changing priorities.
Ability to manage a demanding workload with a delivery focus and to work under pressure with conflicting and changing priorities
Used to working across a global organisation and building collaborative relationships with all employees
Adaptable, flexible, solution oriented and creative thinker with a high level of attention to detail
Proactive attitude, able to prioritize and work collaboratively with and across the Group in a virtual environment
Highly motivated, has high standards, shows empathy to colleagues and business stakeholders
Able to challenge status quo and provide solutions to problems
Strong and effective written/verbal communication skills
Fully conversant with Microsoft Office Suite (Word, Powerpoint, Excel) and ability to create documentation from scratch
English (fluent); French and German languages advantageous
Operating across Europe and the UK, Quintet is a private bank for people who see the world differently and who seek a partner like us, committed to protecting and growing their wealth as if it were our own.
Combining agility and security, we focus on what matters most to the individuals and families we serve so they can invest in a richer life, however they define it.
Founded in 1949 and headquartered in Luxembourg, Quintet serves wealthy individuals and their families, as well as a broad range of institutional and professional clients, including family offices, foundations and external asset managers.
The Quintet family of private banks includes:
• Brown Shipley (UK)
• InsingerGilissen (Netherlands)
• Merck Finck (Germany)
• Puilaetco (Belgium)
• Quintet Luxembourg (Luxembourg)
• Quintet Danemark (Denmark)
