Job Description

TITLE: Board Administrative Specialist

SALARY & FLSA: $29.00 - $43.57 per hour; FLSA non-exempt

The $29.00 hourly starting pay is structured to be competitive and may extend up to the $36.31 midpoint of the annual range, reflecting our commitment to offering competitive compensation to qualified candidates.

OPENING DATE: 06/08/2026

CLOSING DATE: 06/18/2026 This position may close early if a sufficient number of qualified applications are received.

JOB TYPE: Regular, Full-time

UNION: Non-Represented

OPENINGS: 1

LOCATION: Hybrid (on grounds 4 days/week and remainder work remotely)

DEPARTMENT: Executive Administration

Provides high-level administrative and logistical support to the Chief of Staff and Board of Directors, ensuring seamless coordination, communication, and execution of board-related activities and governance processes.

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.” Apply today and show us how you zoo.

WHO YOU ARE

As our new Board Administrative Specialist, we know you will be successful in this role because you are:

• Highly organized with exceptional attention to detail, able to manage multiple priorities and deadlines with ease
• A skilled relationship builder who communicates professionally and effectively with executives, board members, donors, and staff
• Discreet and trustworthy, with a demonstrated ability to handle confidential and sensitive information
• Tech-savvy and resourceful, comfortable working across systems such as Microsoft Office, Adobe, and databases like Salesforce
• A proactive problem-solver who enjoys coordinating meetings, events, and complex logistics
• Energized by working behind the scenes to support meaningful leadership and conservation impact

YOUR PRIMARY RESPONSIBILITIES

• Coordinate and execute logistics for Board of Directors meetings, committee meetings, retreats, and special events
• Prepare, organize, and distribute board materials through the board portal, ensuring timely and accurate access
• Support annual board processes, including tracking activities, preparing correspondence, and managing deadlines
• Maintain board records, directories, and documentation, ensuring accuracy and compliance with governance practices
• Provide exceptional support and customer service to board members, leadership, and donors while fostering strong working relationships

QUALIFICATIONS

• Education: Associate degree or equivalent combination of education and experience
• Experience: At least three or more years of related administrative experience with two or more years supporting board members, executives, or high-level donors.
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old.

PREFERRED QUALIFICATIONS

• Ability to speak a language in addition to English

BENEFITS

The Woodland Park Zoo offers a comprehensive benefits package for full time staff including:

• Medical, dental, and vision HMO and PPO plans for you and eligible dependents
• 11 paid holidays and 4 personal holidays
• Accrue 12 vacation days and another 12 days of sick leave your first year
• Flexible Spending Account (FSA) 
• Employee Assistance Program (EAP) 
• Tuition reimbursement 
• Free zoo membership that includes zoo admission and discounts after 90 days 
• 4 complimentary tickets per year plus other discounts and perks  
• Free staff parking 
• 403(b) Retirement Plan

SELECTION PROCESS
Screening We review applications on a rolling basis and may conduct phone screens during the posting period. Candidates must be available for virtual or in-person interviews the week of June 29.

Offer: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check. We expect the selected candidate to start in July

Application Please include a resume with your application through our Zoo Careers site at zoo.org/jobs Please be sure to list or upload copies of all relevant training and certifications on your application. The zoo may review existing application pools to fill this position or use this pool to fill future vacancies.

This opportunity is open to all candidates that meet the qualifications. Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org